2017 Travel Card Expense Reporting Policy Summary

See revisions to the MIT Travel Policy that address expense reporting responsibilities for MIT Travel Cardholders, effective January 3, 2017.

Academic Trend Reports
  • Use these trend reporting and analytical tools to help with budgeting, forecasting and/or other financial analyses.
  • Interactive financial trend reports by DLC, profit center, cost object, fund type, and other variables. 
  • Brio/Excel based tools (One Brio query and Two Excel Templates, which are fed by the Brio results).
  • *New* Try the beta version of the "Macro-Enabled Trend Report" (The brio query has been removed; but same excel functionality!)
Active G/L accounts (Excel)🔒

See all active G/L accounts in this Excel spreadsheet.

Updated: June 1, 2020

Active G/L accounts (PDF)🔒

See all active G/L accounts. (PDF)

Updated: June 1, 2020

Budget Change Form🔒

To request a budget change, contact the budget officer for your DLC or by using NIMBUS BTR. For larger volume transaction uploads, use this form.

Budget Cycle Roadmap🔒

The Budget Cycle Roadmap provides financial officers with month-by-month insight into each of the major budget-related milestones in the fiscal year and is now available on the VPF website. Budget officers will reach out to DLCs in advance of each major milestone with additional information on any deliverable or action required. Please contact your budget officer with any questions.

Buy-to-Pay (B2P) Online Training Series

This new online training series provides detailed information on how to use the B2P system.

Start with B2P Basics, and move on to courses on specific topics: Shopping & Creating a Requisition, Tracking & Changing an Order, Approving, Tracking Invoices & Payments, and B2P Views.

Calendar 2020 HR/Payroll Cutoff Schedule 🔒

Review this form for a quick overview of Calendar Year 2020 key monthly payroll cutoff dates, including late distribution changes, HR transactions, eSDS changes, salary certification, and pay dates.

(updated 12/27/19)

Capitalized Software Form E-DS2

Refer to this form for accounting guidelines for costs related to computer software development.

Check Deposit Form

Download this form to deposit non-gift checks.

Cognos Aging Report

Follow these instructions to run an aging report via Cognos.

Concur 2.0 Quick Guide

This tutorial has step-by-step instructions (with highlighted screen shots) on how to use Concur 2.0 for travel expense reporting, and how to set up delegates who can access travel profiles, and submit/view expense reports on behalf of someone else.

Concur Guide For Approvers

Follow step by step instructions for approving travel expenses via Concur.

Concur Guide for Submitters

Follow steps in this detailed guide for submitting expenses on Concur.

Credit Card Security Policy SAQ A Policy🔒

This document explains Massachusetts Institute of Technology’s credit card security requirements as required by the Payment Card Industry Data Security Standard (PCI DSS) Program. SAQ A Policy