2017 Travel Card Expense Reporting Policy Summary

See revisions to the MIT Travel Policy that address expense reporting responsibilities for MIT Travel Cardholders, effective January 3, 2017.

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Academic Trend Reports
  • Use these trend reporting and analytical tools to help with budgeting, forecasting and/or other financial analyses.
  • Interactive financial trend reports by DLC, profit center, cost object, fund type, and other variables. 
  • Brio/excel-based tools (One Brio query and two excel templates, which are fed by the Brio results).
  • *Alternatively* Try the new version of the "macro-enabled trend report."  No brio query; same excel functionality! (Works best on PCs)

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Active G/L accounts (Excel)🔒

See all active G/L accounts in this Excel spreadsheet.

Updated: November 10, 2020

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Active G/L accounts (PDF)🔒

See all active G/L accounts. (PDF)

Updated: November 10, 2020

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Airgas Cylinder Return Instructions🔒

Follow this step-by-step guide to returning Airgas cylinders on B2P.  Airgas will no longer accept email or phone requests for cylinder pick up.

 

Updated: June 7, 2021

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Budget Change Form🔒

To request a budget change, contact the budget officer for your DLC or by using NIMBUS BTR. For larger volume transaction uploads, use this form.

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Budget Cycle Roadmap🔒

The Budget Cycle Roadmap provides financial officers with month-by-month insight into each of the major budget-related milestones in the fiscal year and is now available on the VPF website. Budget officers will reach out to DLCs in advance of each major milestone with additional information on any deliverable or action required. Please contact your budget officer with any questions.

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Calendar Year 2023 HR/Payroll Cutoff Schedule🔒

Review this schedule for a quick overview of Calendar Year 2023 key monthly payroll cutoff dates, including late distribution changes, HR transactions, eSDS changes, salary certification, and pay dates.

Updated 11/14/22

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Calendar Year 2023 Payroll Calendar by week🔒

See this schedule for a complete list of HR/Payroll runs in 2023, for weekly and semimonthly paydates.

Updated 11/16/22

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Calendar Year 2024 HR/Payroll Cutoff Schedule

Review this schedule for a quick overview of Calendar Year 2024 key monthly payroll cutoff dates, including late distribution changes, HR transactions, eSDS changes, salary certification, and pay dates.

Updated December 7, 2023

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Calendar Year 2024 Payroll Calendar by week🔒

See this schedule for a complete list of HR/Payroll runs in 2024, for weekly and semimonthly paydates.

Updated December 7, 2023

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Capitalized Software Form E-DS2

Refer to this form for accounting guidelines for costs related to computer software development.

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Change a Purchase Order🔒

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Check Deposit Form

Download this form to deposit non-gift checks.

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Cognos Aging Report

Follow these instructions to run an aging report via Cognos.

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Concur 2.0 Quick Guide

This tutorial has step-by-step instructions (with highlighted screen shots) on how to use Concur 2.0 for travel expense reporting, and how to set up delegates who can access travel profiles, and submit/view expense reports on behalf of someone else.

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Concur Guide For Approvers

Follow step by step instructions for approving travel expenses via Concur.

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Concur Guide for Submitters

Follow steps in this detailed guide for submitting expenses on Concur.

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Cost Object Category Quickcard🔒

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Credit Card Security Policy SAQ A Policy🔒

This document explains Massachusetts Institute of Technology’s credit card security requirements as required by the Payment Card Industry Data Security Standard (PCI DSS) Program. SAQ A Policy

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