Calendar Year 2023 HR/Payroll Cutoff Schedule🔒

Review this schedule for a quick overview of Calendar Year 2023 key monthly payroll cutoff dates, including late distribution changes, HR transactions, eSDS changes, salary certification, and pay dates.

Updated 11/14/22


Calendar Year 2023 Payroll Calendar by week🔒

See this schedule for a complete list of HR/Payroll runs in 2023, for weekly and semimonthly paydates.

Updated 11/16/22


Financial Information for Graduate Students

Review this guide to general tax information for fellowships and RA/TA Assistantships.


Financial Information for Postdoctoral Fellows and Associates

Review this guide to general tax information for postdoctoral fellowships or postdoctoral associates.


Fiscal Year 2024 Weekly Payroll Calendar🔒

Note: Months that have five weeks are highlighted in yellow.

Posted 6/01/2023


Income Tax Filing for Foreign Residents and Nonresidents FAQ

Learn specific tax filing responsibilities for foreign residents and nonresidents.


IRS Tax Withholding Form W-4🔒

If you are a new employee, you need to fill out the IRS W-4 Form when you are hired so that MIT can withhold the correct federal income tax from your pay. You can download the form from the link above.

The IRS suggests you review your federal tax withholding amounts annually. It provides a Tax Withholding Estimator and related information on its website.

The IRS and VPF HR/Payroll recommend you review your withholdings whenever you have a major life change (marriage, divorce, birth or adoption of a child, new job, significant changes in income or other changes to your personal finances), or if after filing your taxes each year, you want to adjust (for either over withholding or under withholding).

If you need to make changes, you can download the same form and resubmit it by mail to:

MIT Office of the Vice President for Finance
77 Massachusetts Avenue
Building NE49-4000
Cambridge, MA 02139

or by fax to:



M4-MA Exemption Certificate

Use this form to claim exemptions for your Massachusetts State Income Tax.


Massachusetts Residency and Tax Treatment of Non-Residents Form🔒

MIT employees who are residing temporarily or permanently in a state other than Massachusetts can use this form to change their state of residency or indicate an income tax withholding election.


Payroll Deduction Authorization Form to Reimburse MIT

Use this form to authorize HR/Payroll to deduct funds you owe MIT if you have personal expenses charged to your MIT Travel Card.


Tips for Choosing a Tax Preparer

General guidance on how to choose a tax preparer to file your personal federal and state taxes.


U.S. Tax Treaties (PDF)

U.S. Tax Treaties


Withdrawal of Consent to Electronic W-2 Form

Use this form to withdraw consent to receive an electronic W-2 Form and request a paper W-2 Form.