Active G/L accounts (Excel)🔒

See all active G/L accounts in this Excel spreadsheet.

Updated: November 10, 2020

Active G/L accounts (PDF)🔒

See all active G/L accounts. (PDF)

Updated: November 10, 2020

Calendar 2021 HR/Payroll Cutoff Schedule🔒

Review this form for a quick overview of Calendar Year 2021 key monthly payroll cutoff dates, including late distribution changes, HR transactions, eSDS changes, salary certification, and pay dates.

Updated 1/8/21

Financial Information for Graduate Students

Review this guide to general tax information for fellowships and RA/TA Assistantships.

Financial Information for Postdoctoral Fellows and Associates

Review this guide to general tax information for postdoctoral fellowships or postdoctoral associates.

Financial Record Retention Policy for DLCs - Visual Guide🔒
Fiscal Year 2021 Payroll Week Calendar🔒

Note: Months that have five weeks are highlighted in yellow.

updated  6/15/2020

G/L Accounts for Reduced EB🔒

Use this form to find G/L accounts for reduced EB.

G/L chart for Students and other🔒

Use this form to find G/L accounts for student payroll.

Impact of Switching from PDA to PDF Appointment (or Vice Versa)

Refer to this table to compare tax implications of PDA and PDF appointments. (updated 6/28/18)

Income Tax Filing for Foreign Residents and Nonresidents FAQ

Learn specific tax filing responsibilities for foreign residents and nonresidents.

IRS Tax Withholding Form W-4🔒

If you are a new employee, you need to fill out the IRS W-4 Form when you are hired so that MIT can withhold the correct federal income tax from your pay. You can download the form from the link above.

The IRS suggests you review your federal tax withholding amounts annually. It provides a Tax Withholding Estimator and related information on its website.

The IRS and VPF HR/Payroll recommend you review your withholdings whenever you have a major life change (marriage, divorce, birth or adoption of a child, new job, significant changes in income or other changes to your personal finances), or if after filing your taxes each year, you want to adjust (for either over withholding or under withholding).

If you need to make changes, you can download the same form and resubmit it by mail to:

MIT Office of the Vice President for Finance
Financial Service Center
77 Massachusetts Avenue
Building NE49-4000
Cambridge, MA 02139

or by fax to:

617-258-9700

Late Distribution Change Tips

Review these tips to salary distribution changes.

Late Payroll Change Quick Card🔒

Use this Quickcard to learn how to fill out the Late Change Salary Allocation form.

M4-MA Exemption Certificate

Use this form to claim exemptions for your Massachusetts State Income Tax.

Massachusetts Residency and Tax Treatment of Non-Residents Form🔒

MIT employees who are residing temporarily or permanently in a state other than Massachusetts can use this form to change their state of residency or indicate an income tax withholding election.

Monthly G/L Chart🔒

Use this form to find G/L accounts for monthly payroll.

Payroll Deduction Authorization Form

Use this form to authorize HR/Payroll to deduct funds you owe MIT if you have personal expenses charged to your MIT Travel Card.

Request for a Paper Paystub

Use this form if you wish to receive paper paystubs from MIT.

Tips for Choosing a Tax Preparer

General guidance on how to choose a tax preparer to file your personal federal and state taxes.