Forms and Resources: Payroll

See all active G/L accounts in this Excel spreadsheet.

Updated: August 25, 2020

See all active G/L accounts. (PDF)

Updated: August 25, 2020

Review this form for a quick overview of Calendar Year 2020 key monthly payroll cutoff dates, including late distribution changes, HR transactions, eSDS changes, salary certification, and pay dates.

(updated 12/27/19)

Review this guide to general tax information for fellowships and RA/TA Assistantships.

Review this guide to general tax information for postdoctoral fellowships or postdoctoral associates.

Note: Months that have five weeks are highlighted in yellow.

updated  6/15/2020

Use this form to find G/L accounts for reduced EB.

Use this form to find G/L accounts for student payroll.

Refer to this table to compare tax implications of PDA and PDF appointments. (updated 6/28/18)

Learn specific tax filing responsibilities for foreign residents and nonresidents.

If you are a new employee, you need to fill out the IRS W-4 Form when you are hired so that MIT can withhold the correct federal income tax from your pay. You can download the form from the link above.

The IRS suggests you review your federal tax withholding amounts annually. It provides a Tax Withholding Estimator and related information on its website.

The IRS and VPF HR/Payroll recommend you review your withholdings whenever you have a major life change (marriage, divorce, birth or adoption of a child, new job, significant changes in income or other changes to your personal finances), or if after filing your taxes each year, you want to adjust (for either over withholding or under withholding).

If you need to make changes, you can download the same form and resubmit it by mail to:

MIT Office of the Vice President for Finance
Financial Service Center
77 Massachusetts Avenue
Building NE49-4000
Cambridge, MA 02139

or by fax to:

617-258-9700

Review these tips to salary distribution changes.

Use this Quickcard to learn how to fill out the Late Change Salary Allocation form.

Use this form to claim exemptions for your Massachusetts State Income Tax.

Use this form to find G/L accounts for monthly payroll.

Use this form to authorize HR/Payroll to deduct funds you owe MIT if you have personal expenses charged to your MIT Travel Card.

Use this form if you wish to receive paper paystubs from MIT.

General guidance on how to choose a tax preparer to file your personal federal and state taxes.