Forms and Resources: Payroll

Use this calendar to view 2018 Institute holidays and 2018 pay weeks by number.

Review this form for a quick overview of Calendar Year 2018 key monthly payroll cutoff dates, including late distribution changes, HR transactions, eSDS changes, salary certification, and pay dates.

Note:

Monthly Payroll for January-March 2018

Semimonthly Payroll for April-December 2018

The Internal Revenue Service (IRS) has released the updated W-4 form and Withholding Calculator, which are now aligned with the changes in the Tax Cuts and Jobs Act.

As your employer, MIT recommends you review your withholdings whenever you have a major life change (marriage, divorce, birth or adoption of a child, new job, significant changes in income or other changes to your personal finances), or if after filing your taxes each year, you want to adjust (for either over withholding or under withholding). Given the significant changes in the new tax law, VPF HR/Payroll concurs with the IRS and strongly suggests you review your federal tax withholding amounts for 2018.

A comprehensive FAQ on using the Withholding Calculator is posted on the IRS website.

Use this form to set up direct deposit of your paycheck.

Use this Quick Card to learn how to set up Direct Deposit.

Review this guide to general tax information for fellowships and RA/TA Assistantships.

Review this guide to general tax information for postdoctoral fellowships or postdoctoral associates.

Use this form for Federal tax withholding.

Use this form to find G/L accounts for reduced EB.

Use this form to find G/L accounts for student payroll.

Refer to this table to compare tax implications of PDA and PDF appointments. (updated 6/28/18)

Learn specific tax filing responsibilities for foreign residents and nonresidents.

Review these tips to salary distribution changes.

Use this Quick Card to learn how to fill out the Late Change Salary Allocation form.

Refer to this list of G/L accounts to see their specific uses.

Use this form to claim exemptions for your Massachusetts State Income Tax.

Use this form to find G/L accounts for monthly payroll.

Use this form if you wish to receive paper paystubs from MIT.