Upload Journal Vouchers

The Atlas JV application includes a template you can use to upload a multi-item JV. Here’s what you need to know to get started.

Open the Atlas Journal Voucher (JV) application

Open the JV application in Atlas and select the “JV Resources” tab. There you’ll find a “JV Uploads” section along with a JV training video and helpful hints from VPF.

Download the General JV template in “JV Resources”

When you open the “JV Resources” tab, click on the “Download Template” button to create a blank copy of the General JV Excel template at your workstation. You should use this template whenever you have a JV with a large number of line items.

Complete the JV template

The “JV Resources” page features detailed instructions and tips on how to complete the JV template. Using the JV template for the first time? The page includes a training video that will bring you up to speed quickly.

Upload JV Excel file to SAP

Save your completed JV template as an Excel spreadsheet in the standard .xlsx format. Next, use “save as” to save this same document as a .txt file to your desktop and then close the document.

Use the JV upload feature in SAP, ZJVA to upload the .txt file. Firefox is the recommended browser for this task.

Select the “pre-validation and posting option” and fill in the explanation field
Fill in the posting date and period for this JV
Choose the file you want to upload in the file name field
Select the “Execute” button (under “Program” in the upper left corner) or use the F8 key as a shortcut

If your JV is uploaded correctly you will be provided a document number. If you do not receive a document number, look for an error message on your screen.

Contact VPF Financial Accounting and Reporting at journal-vouchers@mit.edu for help.

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