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Review financial implications of COVID-19 >>

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Buying and Paying
Buying and Paying
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Buying and Paying Terms

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Roles and Authorizations

Buy-to-Pay (B2P)

Buy-to-Pay (B2P)

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Record Retention Guidelines

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Recognize Fraud

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Request a New Supplier

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Order through B2P

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Approve a Requisition

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Find/Track a Requisition

Find/Track a Requisition

Purchase with the ProCard

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Verify ProCard Charges

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Change, Cancel, or Return an Order

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Receiving and Paying

Acknowledge Order Receipt

Acknowledge Order Receipt

Approve an Invoice

Approve an Invoice

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Pay an Honorarium

Pay an Honorarium

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Become an MIT Supplier

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Join the Coupa Supplier Portal

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Sign up for Direct Deposit

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Fulfill an Order

Invoice from MIT PO

Invoice from MIT PO

Submit an Invoice

Submit an Invoice
Travel Planning and Expensing
Travel Planning and Expensing
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MIT Travel Card

MIT Travel Card

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Travel Expense Policies

Special Travel

Special Travel
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Book Domestic Flights

Book Domestic Flights

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Book Domestic Hotels

Book Domestic Hotels
International Travel

Gather Documents

Gather Documents

Expensing or Per Diem

Expensing or Per Diem

Book International Flights

Book International Flights

Book International Ground Transportation

Book International Ground Transportation

Book International Hotels

Book International Hotels

In an Emergency

In an Emergency
While You Are Traveling

Credit Card Issues

Credit Card Issues

Report a Car Accident

Report a Car Accident

Change Your Travel Plans

Change Your Travel Plans

Common Expensing Mistakes

Common Expensing Mistakes
Expensing Your Trip

Report Travel Expenses

Report Travel Expenses

Per Diem Expenses

Per Diem Expenses

Travel Expense Report Approvals

Travel Expense Report Approvals

Reimburse Visitor's Travel Expenses

Reimburse Visitor's Travel Expenses

Expense Your Relocation

Expense Your Relocation
Payroll
Payroll
Personal Payroll Activities

Your Pay

Your Pay

Hourly Time Sheets

Hourly Time Sheets

Direct Deposit

Direct Deposit

Tax Withholding

Tax Withholding

Paystubs, W-2s, Tax Forms

Paystubs, W-2s, Tax Forms

Tax Guidance for Nonresident Aliens

Tax Guidance for Nonresident Aliens
Faculty and Staff Appointments

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PDA/PDF Taxes and Benefits

PDA/PDF Taxes and Benefits

Hourly Time Approval

Hourly Time Approval

One-Time Supplemental Payments

One-Time Supplemental Payments

SRS Vacation Tracking

SRS Vacation Tracking

Hiring an Employee Abroad

Hiring an Employee Abroad
Student Appointments

Graduate Fellowship Appointments

Graduate Fellowship Appointments

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Graduate RA/TA Appointments

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Change/Cancel Student Appointments

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Supporting Documentation by Proxy

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Verify my Employment

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Verify an MIT Employee's Employment

Verify an MIT Employee's Employment
Budget Management
Budget Management
Budgeting

Create a Budget

Create a Budget

Auxiliary Budgets

Auxiliary Budgets

Submit a Budget

Submit a Budget

Monitor a Budget

Monitor a Budget

Change a Budget

Change a Budget

Close a Budget

Close a Budget
Budget Guidance for International Programs

Budgeting Overseas Operatings

Budgeting Overseas Operatings
Property, Tax, and Accounting
Property, Tax, and Accounting
Property

Dispose of Surplus Equipment/Furniture

Dispose of Surplus Equipment/Furniture

Acquire Surplus Equipment/Furniture

Acquire Surplus Equipment/Furniture

Gifts-in-Kind

Gifts-in-Kind

Equipment Fabrication Accounts

Equipment Fabrication Accounts

Equipment Tagging

Equipment Tagging

Damaged/Stolen Equipment Reporting

Damaged/Stolen Equipment Reporting

Equipment Transfers

Equipment Transfers

Update Equipment Location

Update Equipment Location

Buy Used Computers or Phones

Buy Used Computers or Phones
MIT Tax Forms and Guidance

MIT’s Federal Tax Exemption Letter

MIT’s Federal Tax Exemption Letter

MIT's State Sales Tax Exemptions

MIT's State Sales Tax Exemptions

Collecting Sales Tax

Collecting Sales Tax

MIT’s Form 990

MIT’s Form 990

Unrelated Business Taxable Income

Unrelated Business Taxable Income

Withholding Tax on Foreign Payments

Withholding Tax on Foreign Payments

Tax Implications of Working Abroad

Tax Implications of Working Abroad

Tax for International Contracts

Tax for International Contracts

MIT’s U.S. Residency Certificate

MIT’s U.S. Residency Certificate

Scholarships, Fellowships, and Other Non-Payroll Payments

Scholarships, Fellowships, and Other Non-Payroll Payments

Tax Guidance for Nonresident Aliens

Tax Guidance for Nonresident Aliens
MIT Accounting Operations

Cost Objects

Cost Objects

General Ledger (G/L) Accounts

General Ledger (G/L) Accounts

Profit Centers

Profit Centers

Create or Reverse Journal Vouchers

Create or Reverse Journal Vouchers

Upload Journal Vouchers

Upload Journal Vouchers

Financial Review and Control

Financial Review and Control

Close a Fiscal Year

Close a Fiscal Year

Pool A Endowment Funds

Pool A Endowment Funds
Sponsored Accounting

Sponsored Billing Procedures

Sponsored Billing Procedures

Receivables Aging Reports

Receivables Aging Reports

Unallowed Costs

Unallowed Costs

Underrecovery of Research F&A

Underrecovery of Research F&A

Sponsored Account Close Outs

Sponsored Account Close Outs
Payments to MIT
Payments to MIT
Wires, Checks, and Cash

Wire Transfers

Wire Transfers

Regular Bank Deposits

Regular Bank Deposits

Occasional Bank Deposits

Occasional Bank Deposits

Gift Check Processing

Gift Check Processing
Accounts Receivable Invoicing

Manual Invoicing

Manual Invoicing

Automated Invoicing

Automated Invoicing
Paying Bills and Invoices

Sponsored Invoice Payments

Sponsored Invoice Payments

Online Payments

Online Payments

Wire Transfer Payments

Wire Transfer Payments

Check Payments

Check Payments
Tracking Payments

Identify Checks/Wire Transfers

Identify Checks/Wire Transfers

Track/Collect Overdue Balances

Track/Collect Overdue Balances
Becoming a Merchant

Merchant Account Set Up

Merchant Account Set Up

Merchant Account Testing

Merchant Account Testing

Costs, Fees, and Refunds

Costs, Fees, and Refunds

Point-of-Sale (POS) Devices

Point-of-Sale (POS) Devices
Maintaining a Merchant Account

Reconcile an Account

Reconcile an Account

Failed Transaction Codes

Failed Transaction Codes

Add a New User

Add a New User

Renew PCI Compliance

Renew PCI Compliance

Merchant Reports

Merchant Reports
Making a Gift to MIT

Make a Gift Payment

Make a Gift Payment

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Gregory
Leonelli
Senior Staff Accountant
Financial Accounting and Reporting
617-253-8486
gregleon@mit.edu

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