We understand that the lively activity of MIT’s DLCs doesn’t always fit neatly into the structure of the Institute’s budgeting calendar. Here’s how to manage off-cycle changes.
Review off-cycle budget change options

You have several options to consider if you need to change your budget after budget submission and approval:

  • one-time budget reallocation or budget transfer—to transfer an item in the General Institute Budget (GIB) from one cost center to another cost center for the current fiscal year only
  • recurring budget reallocation or budget transfer—to transfer a GIB item from one cost center to another for current and future fiscal years (such as the permanent reappointment of a faculty member from one department to another)
  • draft transfer—to transfer funds from a Non-Sponsored Cost Object (Internal Order fund account) to a GIB cost center, leaving the total net general budget unchanged because the revenue budget is increased by the same amount as the expense budget.
Submit off-cycle budget requests

You can request a budget change via a budget reallocation or Draft Transfer by contacting the budget officer for your DLC or by using NIMBUS BTR. For larger volume transaction uploads, you may want to submit a Budget Change Form.

The Details

Review off-cycle budget change options

You have several options to consider if you need to change your budget after budget submission and approval:

  • one-time budget reallocation or budget transfer—to transfer an item in the General Institute Budget (GIB) from one cost center to another cost center for the current fiscal year only
  • recurring budget reallocation or budget transfer—to transfer a GIB item from one cost center to another for current and future fiscal years (such as the permanent reappointment of a faculty member from one department to another)
  • draft transfer—to transfer funds from a Non-Sponsored Cost Object (Internal Order fund account) to a GIB cost center, leaving the total net general budget unchanged because the revenue budget is increased by the same amount as the expense budget.
Submit off-cycle budget requests

You can request a budget change via a budget reallocation or Draft Transfer by contacting the budget officer for your DLC or by using NIMBUS BTR. For larger volume transaction uploads, you may want to submit a Budget Change Form.

Did You Know?

The NIMBUS Budget Transaction Request (BTR) tool lets you submit mid-year budget reallocations directly into the NIMBUS system, reducing data entry steps and providing greater clarity regarding transfers.
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