Calendar Year 2024 HR/Payroll Cutoff Schedule

Review this schedule for a quick overview of Calendar Year 2024 key monthly payroll cutoff dates, including late distribution changes, HR transactions, eSDS changes, salary certification, and pay dates.

Updated November 21, 2024

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Calendar Year 2025 HR/Payroll Cutoff Schedule

Review this schedule for a quick overview of Calendar Year 2025 key monthly payroll cutoff dates, including late distribution changes, HR transactions, eSDS changes, salary certification, and pay dates.

Updated January 17, 2025

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Calendar Year 2025 Payroll Calendar by week🔒

See this schedule for a complete list of HR/Payroll runs in 2025, for weekly and semimonthly paydates.

Updated November 21, 2024

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Financial Information for Postdoctoral Fellows and Associates

Review this guide to general tax information for postdoctoral fellowships or postdoctoral associates.

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Fiscal Year 2025 Weekly Payroll Calendar🔒

Note: Months that have five weeks are highlighted in yellow.

Posted July 2, 2024

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G/L Accounts for Reduced EB🔒

Use this form to find G/L accounts for reduced EB.

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Impact of Switching from PDA to PDF Appointment (or Vice Versa)

Refer to this table to compare tax implications of PDA and PDF appointments. (updated 6/28/18)

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NIH Salary Cap Summer Appointment Spreadsheet🔒

A PI should use the National Institutes of Health (NIH) Summer Appointment Spreadsheet if all of the following are true:

  1. they plan to charge summer salary to an NIH award,
  2. their Institute Base Salary is above the NIH salary cap, and
  3. they choose not to use or do not have sufficient discretionary funds to cover the gap between their salary and the NIH salary cap.

If a PI chooses to use a mix of NIH and other funding but will not cover the total gap between salary cap and salary, reach out to nih-cap@mit.edu for more instructions. All other appointments should be created in the summer appointment application on Atlas as usual.

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Semimonthly G/L Chart🔒

Use this form to find G/L accounts for semimonthly payroll.

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Weekly G/L Accounts🔒

Use this form to find G/L accounts for weekly payroll.

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