After an MIT order has been fulfilled, you can send invoices via one of the four methods described below.
Invoices should be sent only once, using only one method. Every invoice should reference an MIT purchase order (PO) number and include the date goods were delivered or services were rendered.
Note that Massachusetts sales and use tax is not applicable. Payment will be delayed if your invoices or packages do not reference an MIT PO number. Invoice payment terms are Net 30 unless otherwise agreed by MIT.
Submit your invoice via email by sending a PDF attachment to invoices@mit.coupahost.com. Be sure to include the following information on the invoice:
- Business name as it appears on your PO
- Unique invoice number
- Invoice date
- MIT PO number
- Remit to address (if you receive payments by check)
As an MIT supplier, you have free access to the Coupa Supplier Portal, a central online portal for receiving orders, submitting invoices, and tracking payment status. To sign up, see Join the Coupa Supplier Portal.
MIT can set you up to receive email purchase orders, which you can easily flip into invoices and resend with just a few clicks (detailed instructions here). To update the email address that receives MIT POs, email supplier_contact@mit.edu.
If you receive POs from MIT via cXML, you may elect to send invoices via cXML. Email cxml-invoicing@mit.edu to inquire about using cXML.
For more information on submitting invoices to MIT, email supplier_contact@mit.edu.
The Details
Invoices should be sent only once, using only one method. Every invoice should reference an MIT purchase order (PO) number and include the date goods were delivered or services were rendered.
Note that Massachusetts sales and use tax is not applicable. Payment will be delayed if your invoices or packages do not reference an MIT PO number. Invoice payment terms are Net 30 unless otherwise agreed by MIT.
Submit your invoice via email by sending a PDF attachment to invoices@mit.coupahost.com. Be sure to include the following information on the invoice:
- Business name as it appears on your PO
- Unique invoice number
- Invoice date
- MIT PO number
- Remit to address (if you receive payments by check)
As an MIT supplier, you have free access to the Coupa Supplier Portal, a central online portal for receiving orders, submitting invoices, and tracking payment status. To sign up, see Join the Coupa Supplier Portal.
MIT can set you up to receive email purchase orders, which you can easily flip into invoices and resend with just a few clicks (detailed instructions here). To update the email address that receives MIT POs, email supplier_contact@mit.edu.
If you receive POs from MIT via cXML, you may elect to send invoices via cXML. Email cxml-invoicing@mit.edu to inquire about using cXML.
For more information on submitting invoices to MIT, email supplier_contact@mit.edu.
