Join the Coupa Supplier Portal

If you are new to the Coupa Supplier Portal (CSP) and would like MIT to invite you to join, email supplier_contact@mit.edu with subject line CSP Invitation Request. Be sure to include the first name, last name, and email address that your company would like to use for your CSP profile.

Note: Coupa uses Amazon SES as an outbound email sending provider. Be sure your company accepts emails from the following IP address ranges:

• 199.255.192.0/22
• 199.127.232.0/22
• 54.240.0.0/18

The email invite will come from do_not_reply@supplier.coupahost.com.

If you already use the CSP, you can add MIT as a client by emailing supplier_contact@mit.edu. Be sure to include your existing CSP login.

Once you have an account, you can access the CSP at https://supplier.coupahost.com/.

For detailed setup instructions, visit the Coupa Supplier Portal training course for MIT suppliers.

Set your online and email notifications by clicking Notifications at the top right, then clicking Notification Preferences. You can receive notifications when:

• A customer adds a comment on one of your orders
• A customer adds a comment on one of your invoices
• An invoice is approved
• An invoice is paid

Under the Admin tab, you can:

• Add users to your company profile
• Set your remit-to address (necessary for submitting invoices; see Coupa Supplier Portal training)

In the Orders tab, you can view, search, and filter MIT B2P purchase orders. Under the View dropdown menu, select Create View to design and save a custom set of filters.

You can directly invoice MIT by submitting an invoice against a purchase order in the CSP. Locate the PO and click the Create Invoice icon under Actions to pull up an invoice template based on the details of the order.

MIT's standard payment terms are Net 30, but you can choose to offer a discount for accelerated payment of an invoice:

• Net 30 (default)
• Net 15, 1% discount
• Net 10, 2% discount

When you have completed all invoice details, click Submit to send the invoice to MIT.

In the Invoices tab, you can view, search, and filter MIT invoices. The Status field gives you the real-time status of each invoice (e.g., Pending Approval, Approved). Under the Views dropdown menu, select Create View to design and save a custom set of filters.