Airgas Monthly Billing Detail is a financial report that lists all Airgas charges to a cost object, including cylinder-level rental fees. User access to this report is based on financial reporting authorizations for the Data Warehouse. Users will see Airgas data for all cost objects the user is authorized to view or report on.

Select a Billing Date

Start by visiting the Airgas Monthly Billing Detail report on Tableau. To generate a report, log on using your Kerberos ID and password. You will then be directed to the full report, which will prompt you to select a billing date from the drop-down list.

Airgas drop-down menu

The billing date is the month the invoice was posted to your cost object. For example, a 07/01/2022 billing date will detail charges posted in period 01 of FY23 and include June 2022 rental fees.

Once you have generated your results list, you can filter by the supervisor, invoice number, or cost object (cost collector ID).

Available airgas report filters

View Line Items in Invoice

For each invoice/cost object combination, cylinders included in the invoice will be listed separately with a monthly rental rate.

When multiple cylinders on an invoice have the same rental rate, they will be grouped. The rental rate will be included on each row if you download the report as a cross-tab CSV.

The total for this invoice is $33.41 calculated as $3.31 + $30.10 ($6.02 x 5 cylinders).

Sample report

 

The invoice total appears as one line-item on your Detail Transaction Report (DTR) in SAP. 

Resulting line-item displayed in the detailed transaction report

Note: If the cost object on the report for a particular invoice is not valid, the charges will be posted to the Airgas suspense account and need to be cleared.

Reach out with questions

If you do not see an expected charge on the billing detail report, it may have been billed to suspense. Email Accounts Payable (b2p@mit.edu) with a valid cost object to have it charged correctly to the expected account.

To avoid future billing issues, you must also inform Airgas of the correct cost object.

The Details

Select a Billing Date

Start by visiting the Airgas Monthly Billing Detail report on Tableau. To generate a report, log on using your Kerberos ID and password. You will then be directed to the full report, which will prompt you to select a billing date from the drop-down list.

Airgas drop-down menu

The billing date is the month the invoice was posted to your cost object. For example, a 07/01/2022 billing date will detail charges posted in period 01 of FY23 and include June 2022 rental fees.

Once you have generated your results list, you can filter by the supervisor, invoice number, or cost object (cost collector ID).

Available airgas report filters

View Line Items in Invoice

For each invoice/cost object combination, cylinders included in the invoice will be listed separately with a monthly rental rate.

When multiple cylinders on an invoice have the same rental rate, they will be grouped. The rental rate will be included on each row if you download the report as a cross-tab CSV.

The total for this invoice is $33.41 calculated as $3.31 + $30.10 ($6.02 x 5 cylinders).

Sample report

 

The invoice total appears as one line-item on your Detail Transaction Report (DTR) in SAP. 

Resulting line-item displayed in the detailed transaction report

Note: If the cost object on the report for a particular invoice is not valid, the charges will be posted to the Airgas suspense account and need to be cleared.

Reach out with questions

If you do not see an expected charge on the billing detail report, it may have been billed to suspense. Email Accounts Payable (b2p@mit.edu) with a valid cost object to have it charged correctly to the expected account.

To avoid future billing issues, you must also inform Airgas of the correct cost object.