As a new hire you will receive an email with a link to the Atlas New Hire process. Included in this web based process are your payroll tax withholding selections and direct deposit preferences. If you cannot access the online tools on Atlas, you can download paper forms or visit the Financial Service Center for assistance located at NE49-4097, 4th floor, hours 8:30am to 4:30pm.
If this is your first job on campus, you must complete a form I-9 and submit to the I-9 office at the Atlas Service Center E17-106. Once that is done, you department administrator can submit the necessary paperwork to get you set up in the Payroll system.
If you are an hourly paid student, you will need to submit the hours you’ve worked before payment can be made. Please check with your department to find out what they’re local process is for completing time sheets. Tax forms and direct deposit can be done the same way as it is done for an employee via Atlas About Me Money Matters.
Faculty, salaried staff, graduate students and fellows are paid semimonthly, on the 15th of the month and on the last day of the month. If either falls on a weekend or holiday, the pay date will be the business day that precedes that weekend or holiday.
Hourly paid service, support and student weekly payday is each Friday. If a holiday falls on a Friday, payday is the day prior.
Yes. All new employees must submit Direct Deposit information online via Atlas or on paper when they are hired. This policy applies to all employees including those who are paid semimonthly as well as weekly.
Because direct deposit is required for all employees you will need to open a bank account to deposit your salary payment. The MIT Federal Credit Union is a convenient option for employees who do not currently have a bank account. The Credit Union offers no fee accounts to MIT employees and the new MIT Direct Deposit Form includes an application for a Credit Union account.
Note: If you are still receiving a check, please see our direct deposit guidelines.
For MIT employees: If we have an office address on file for you, the check will be available in the Financial Service Center (NE49-4097) for pick up on payday. You must have a photo ID with you to pick up a check in the Financial Service Center. If we do not have an office address on file, your check will be mailed to the home address on file.
For students: your check will be mailed to the campus or home address on file in the MITSIS system.
We do not take voluntary deductions from a paycheck for the purpose of paying bills.
MIT policy does not allow salary advances.
All payroll payments will be made via direct deposit unless you have not yet set up a direct deposit preference or a manual check is requested.
Please reference the Manage Foreign National Tax Status guidelines on this website.
Return the check to the Financial Service Center either in person at NE49-4097 or by mail to the HR/Payroll Service Team, NE49-4097. If you mail the check, be sure to include a letter explaining why you have mailed it to us and how you would like to get the replacement check (pick up or by mail).
A stop payment needs to be placed on the lost check before we can issue a new one. Send a written request to firstname.lastname@example.org and be sure to include your name, MIT ID number and the date of the check. Also include a phone number at which you can be contacted when the re-issued check is ready.
You should contact your Human Resource Officer for assistance in determining the appropriate payment method.
Payroll tracks vacation for support staff, service staff, sponsored research staff and post doctoral associates. Please send an email to email@example.com with your name, MIT ID and an explanation of what you are requesting, or you can call 617-253-4255.
The Commonwealth of Massachusetts allows for a tax deduction for Social Security (FICA) and Medicare taxes up to $2,000. The MIT payroll system takes this deduction into account when calculating the MA tax amount. Once the Social Security and Medicare year-to-date balances reach $2,000, your effective MA taxes will be slightly higher. This adjustment occurs each calendar year.