How do I apply for tax treaty coverage?
Please reference the Manage Foreign National Tax Status guidelines on this website.
Please reference the Manage Foreign National Tax Status guidelines on this website.
Contact Jo-Anne Chute with the details. She will arrange to have a new tag number placed on the equipment or make sure the traded-in equipment is removed from the property records.
Surplus furniture is available for transfer at WW15 or you may contact Erin George with specific requests.
Notify Richard Janus in Property. He can help identify the equipment and provide information regarding reporting the loss to campus police and the MIT Insurance Office.
After internal needs are met, MIT equipment may become available for donation to non-profits. Visit our WW15 Equipment Exchange or contact Erin George.
After internal needs are met, MIT surplus computers may become available for sale. Please contact Erin George.
You can request a report by contacting Mike McCarthy. Let him know your department number (or cost centers) and how you wish the report to be sorted (location, person, account, equipment type, etc.).
In order to keep the inventory accurate and up-to-date, the movement of equipment to authorized individuals' homes should be reported. Refer to Update Your Equipment's Location to learn more.
A "deactivated" sticker means an item has been reviewed and determined by Property to be no longer accountable to the inventory. Once an item has been deactivated, DLCs may dispose of these red-tagged items with no further action from Property. Consideration should be given to proper disposal practice as required. For example, equipment such as monitors may be considered hazardous. To remove deactivated equipment, please work through Facilities. If the item is still usable or may be good for parts, it is recommended that you make it available for reuse. Reuse is an informal recycling mailing list.
No. Normally the Property Office will come and tag all newly received purchased property that requires tagging within 30 days of the last invoice payment. If the equipment needs to be tagged sooner than that for reasons of risk or availability, contact Jo-Anne Chute, Property Manager, to make arrangements. She should also be contacted if, after 30 days, the equipment has not been tagged or if you have received equipment that was acquired by MIT but not purchased.
No. All computer software, whether operating systems or applications, is expensed and should be assigned 421925. The only exception is the original purchased operating system of the computer, which should be assigned either 421827 or 421818 depending on the unit cost of the main item.
Certain conditions that need to be met regarding upgrades and components. Briefly summarized:
If these conditions are met, then the upgrade should be assigned 421818 capital equipment.
See the Coding Of Equipment Purchases policy for more information.
For the full rule set for assigning G/Ls, see the Coding Of Equipment Purchases policy.
Briefly stated:
Any item that will last more than a year, is operationally complete and can be identified as stand-alone is considered equipment. Purchases from the following product categories are normally considered equipment: furniture, computer, laboratory, scientific and test equipment, office and service equipment. The difference between Capital and Minor equipment is determined by cost. Computer equipment at MIT is controlled by property record beginning at a cost of $1000 or greater. All Capital equipment is controlled by a property record.
Contact billing-issues@mit.edu.
Contact ur-issues@mit.edu.
To view a listing of available classroom and web-based training sessions related to financial matters at MIT, see the “Financial Essentials” section of the MIT Learning Center course catalog.
Send an email to VPF Cost Objects.
Yes, funds can be assigned to Pool A or Pool C but there are certain rules. The Treasurer's Office would have more information.
Underrecovery may occur in a research WBS element where overhead specifications (F&A rates or direct cost base) are established at less than the current negotiated federal rates. More information can be found on the Research Administration Services (RAS) page on Underrecovery.