I want to offer to my customers several products. How can I do that?

If you have complex requirements involving multiple products (e.g., discounting), MIT has approved Monster Commerce as the shopping cart solution. There is a monthly fee for this service.

If you only have a few products, your developer can summarize the total costs and pass this total amount to Cybersource using Secure Acceptance.

What is the difference between a credit and a void?

A credit is a refund. You are giving money back to the customer and a credit will appear on the monthly statement.

A void is an internal mistake that is corrected on the same day before it has settled at the bank. The customer will not see a charge or a credit on his or her credit card statement.

How do I do my own secure shredding?

If you want to do your own secure shredding, you need a ‘cross-cut’ shredder (also called ‘confetti cut’ or ‘diamond cut’) . Such shredders generate small pieces of paper, vs. strips. Strips of paper can, in theory, be reassembled and reveal their secrets. The cross cut shredded paper is sufficiently secure that it can be put in MIT's paper recycling bins.

Fellowes makes a number of shredders ranging from ‘personal’ (which can also work well in offices with low volume shredding requirements) up through large volume shredders. Fellowes personal shredders can be found under $100, and are generally reliable and should last at least 2 years, many times longer. Fellowes has small office shredders under $200. There have been several reports of significant reliability problems with the Office Depot brand shredder (Ativa). The Office Depot web site has a nice ability to compare shredders (or other products.)

If you'd rather have someone else do the shredding, consider going with a National Association for Information Destruction (NAID) certified vendor such as Shred-It. Iron Mountain is another alternative — they use the NAID standards, and have very attractive pricing for higher education.

In either case, they will provide the shredding bins. They charge when they take the bin away (and give you an empty one). You will receive a certificate that they have taken the materials and a certificate of destruction when they have physically destroyed the materials. Both have trucks that can shred on-site — this service costs more and, given their security standards, is not materially more secure than the offsite shredding.

Shred It contact info:

Tarryl Knight
1 Wall Street
Hudson, NH 03051


Iron Mountain contact info:

Jordan Laflamme
Business Development Executive
Iron Mountain, Records & Information Management
96 High Street
Billerica, MA 01862
Phone: (978)-430-1358

I took a credit card authorization but in the end, there were no charges for the customer. How do I reverse the authorization so that there will be no charges from the bank?

The credit card authorization puts a hold on the cardholders funds until you process the settlement. The authorization will expire automatically with the card issuer typically within 7-10 days depending on the issuer's policy. Cardholders do not see a "charge" on their account; they are likely looking at an online banking statement and they see the amount has been moved from their available balance and that the transactions is pending, but the funds themselves are not removed from the customer's account.

To reverse an authorization before it expires:
* The cardholder should contact the card-issuing bank by phone. If you provide the card-issuer the authorization code, the card-issuer may be able to release it.
* You would need to work with your Merchant Bank Representative or the customer to gain the card-issuing bank's contact information. The 800 number on the back of the card should suffice. Please note that the customer will first need to give his/her bank approval to speak with you.
* Not all card issuers will pre-release the authorizations. Each card-issuer has its own policy on authorization reversals. This is why authorization reversals are not an automated process and we cannot guarantee the success of the authorization reversal.

What is the $20 eye service charge for retirees?

Medicare and Medex do not cover this charge. The patient/retiree is responsible for this co-pay for eye care services rendered.

Please pay online or send payment to:

Massachusetts Institute of Technology
Cashier’s Office NE49-3100
77 Massachusetts Avenue
Cambridge, MA 02139-4307

Can I pay through payroll deduction?

Yes, email accounts-receivable@mit.edu and let us know if you are paid semimonthly or weekly and the amount you’d like deducted each pay period.  Or simply complete the top portion of your invoice and mail it back to:

Massachusetts Institute of Technology
Cashier’s Office NE49-3100
77 Massachusetts Avenue
Cambridge, MA 02139-4307

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