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Instructions for Purchasing Hazardous and Dangerous Items

The following hazardous and dangerous items require special procurement procedures. When shopping for these items, coordinate with the authorized person in your DLC or MIT’s authorized purchasing agent and make sure to purchase from the appropriate source.

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Buy-to-Pay (B2P) Training Series

The following online courses provide detailed information on how to use the B2P system. Each course takes approximately 10–30 minutes to complete (specific times noted below). B2P: Basics Provides a general introduction to the MIT Buy-to-Pay (B2P) system for users new to B2P. Completion time: approximately 30 minutes Complete B2P Basics before taking the following courses: B2P: Shopping & Creating…
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Have a Recurring Small-Dollar Purchase? Use Your ProCard

If you make recurring small-dollar purchases for your DLC, you should use the Procurement Card (ProCard) instead of issuing a blanket purchase order (PO). This preferred payment method should be used for items such as dry ice, FedEx shipping fees, lab coat cleaning or rental fees, and cell phone bills…
Publication Date
12/19/2019
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Global Support

As MIT expands its global reach through international engagements with universities, industries, organizations, and communities, VPF stands ready to provide finance-related guidance and expertise every step of the way. Here you will find how VPF can support your international projects. For additional guidance, visit the MIT Global Support Resources website.
Global Support

2023 Calendar Year-end Deadlines and Winter Break Coverage

Please see below for services and operations available during the Institute’s Winter Break—Monday, December 25, 2023, through Monday, January 1, 2024—and important calendar year-end deadlines. The VPF Reception and Service Desk in NE49-3000 is closed during Winter Break. Accounts Payable Year-End Payment Cutoff Dates Accounts Payable has established the following cutoff dates for reimbursement payments to MIT students and employees…
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2024 Calendar Year-End Deadlines and Winter Break Coverage

Please see below for services and operations available during the Institute’s Winter Break—Wednesday, December 25, 2024, through Wednesday, January 1, 2025—and important calendar year-end deadlines. The VPF Reception and Service Desk in NE49-4000 is closed during Winter Break. Accounts Payable Year-End Payment Cutoff Dates Accounts Payable has established the following cutoff dates for reimbursement payments to MIT students and employees…
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Welcome

The Tax Guidance for Nonresident Aliens website is a resource for foreign nationals—including students, scholars, employees, and suppliers—receiving payments from MIT. The website also includes information to assist in fulfilling U.S. and state tax compliance obligations. The menu at left features a complete list of topics covered on this site, as well as a curated list of topics based on your affiliation with MIT.

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Guidance on Purchasing Office Chairs and Standing Desk Converters During Remote Work

If you are purchasing an office chair to use in a home office, you may want to look at options other than the chairs that are often purchased for the Institute which typically range in price from $650-$850 per chair. If you are considering changing the height of your current work surface, there are standing desk converters available that let you turn any fixed-height desk into an adjustable workspace.

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Working Together for a Sustainable Supply Program

VPF’s Strategic Sourcing team recently conducted a competitive bid process for an office supply vendor with a focus on sustainable products. Through that process, VPF realized an increased commitment to sustainability from a familiar partner—Staples. VPF and Staples are now working together to augment our current office supply program with…
Publication Date
6/14/2021
News