*Selection of Source Form🔒

Use this new Selection of Source webform for purchases exceeding $10,000 to document your supplier selection process. This form is not required when procuring from an MIT Preferred Supplier.

Buy-to-Pay (B2P) Online Training Series

This new online training series provides detailed information on how to use the B2P system.

Start with B2P Basics, and move on to courses on specific topics: Shopping & Creating a Requisition, Tracking & Changing an Order, Approving, Tracking Invoices & Payments, and B2P Views.

Cambridge/Boston Hotel Rates 2018🔒

VPF Strategic Sourcing has negotiated rates for a selection of hotels in Cambridge and Boston for 2018. A PDF of this page is available at the bottom of the page for easy reference.

These rates are known as "transient rates", which means short stays for one or a few rooms. Call the main phone number listed under the hotel name on the form and request the MIT rate. Rates are subject to availability and are updated every January.

For detailed information on each hotel, use VPF Supplier Search, and choose Hotels/Accommodations from the Commodities dropdown menu, or search for a specific hotel in the general search.  The hotel's page on Supplier Search includes links to the hotel and a map, specific rate information, and contact information.

These rates are not for booking blocks of rooms for events.  If you need to book or hold rooms for an event, call or email the account manager listed under "Contact for Booking Blocks for Events" on the form.

 

Updated: 2/5/18

Home Depot Tax Exempt Form🔒

Present this tax exempt form when making MIT purchases at a Home Depot store in Massachusetts.

Independent Contractor Registration Form - Contractor Portion🔒

Independent Contractors must complete this registration form or payment will be delayed.

The Independent Contractor registration process requires both the Department and Contractor form to be completed.

An electronic version of a Statement of Work, Resume, and Summary of Deliverables will be required to complete the form.

 

Independent Contractor Registration Form - Department Portion

A DLC representative is required to complete this registration form when registering an Independent Contractor.

The Independent Contractor registration process requires both the Department and Contractor form to be completed.

 

Massachusetts State Tax Exempt Form ST-2🔒

This form certifies MIT's tax exempt status in Massachusetts.

Massachusetts State Tax Exempt Form ST-5C🔒

Use this form for sub-contractors purchasing on behalf of MIT.

MIT Bank and Trade Reference Information🔒

MIT's Bank and Trade Reference form, updated October 1, 2015.

New Supplier Registration Form-Domestic (U.S.)🔒

Domestic Suppliers (excluding Independent Contractors) must complete this registration form or payment will be delayed.

An electronic version of form W-9 is also required.

New Supplier Registration Form-International🔒

International Suppliers must complete this registration form or payment will be delayed.

Restricted Item: Ethyl Alcohol Purchase Approval Form🔒

Submit a list of approved purchasers in your DLC.

Statement of Work Template🔒

A template for statement of work

Supplier Payment U.S. Withholding Tax Analysis🔒

Review this chart to consider tax implications when adding a new supplier of goods or services.

Supplier Search

Supplier Search allows the MIT community to find Preferred Suppliers and Internal Providers that provide services to MIT. Preferred Suppliers are selected through a formal sourcing process resulting in a multi-year contract with negotiated terms and conditions favorable to MIT, and meet the requirements for competition. Internal Providers are MIT departments that provide goods or services to other MIT departments for a fee.

Unallowable Costs at MIT🔒

Review this presentation by VPF and OSP for a comprehensive overview on allowable and reimbursable costs.