Understanding your paystub and tax forms can help you make good decisions about tax withholding and voluntary deductions.

View forms online

If you are an active MIT employee or student, you can view current and past paystubs and W-2 forms on Atlas. When you log in, click on About Me in the top horizontal menu. You’ll find options for both paystubs and W-2s under Money Matters in the left-hand menu.

If you have not already opted into the electronic W-2 service, you will be prompted to opt in when you elect your MIT benefits or view your paystubs via Atlas.

Your can view your latest paystub after 12 pm (Eastern time) the day before your pay date. Your W-2 is available by the last week in January for the previous calendar year. Note, however, that 1042S, 1099R, and 1099M forms are not available online.

Request paper copies

If you are a retiree, you can expect to receive a 1099R form by U.S. mail in late January. Contact VPF HR/Payroll if you need a replacement 1099R.

If you are a foreign national with fellowship payments or covered by a tax treaty, you will receive a 1042S form by U.S. mail in late February for the previous calendar year. Contact VPF HR/Payroll if you need a replacement 1042S.

If you are an independent contractor or an employee who received taxable reimbursement payments, you will receive a 1099M from VPF Accounts Payable by U.S. mail in late January.  If you need a replacement 1099M contact VPF Accounts Payable.

If you prefer to receive paper W-2s after opting in, submit a Withdrawal of Consent to Electronic W-2 form or go to Atlas > About Me> Money Matters> W-2s. You always have the option to return to paperless status.

If you prefer to receive paper paystubs, complete a Request to Receive Paper Paystubs or visit Atlas, and view the Full Menu. Then scroll down to About Me and then to the Money Matters. You always have the option to return to paperless status.

Review net pay on your paystub

The net pay on your paystub is calculated as follows:

  • Gross—your total pay for the pay period before any taxes or deductions are withdrawn
  • Taxes—the taxes withheld each pay period toward Social Security, Medicare, federal income tax, and Massachusetts state income tax
  • Deductions—amounts that are deducted each pay period for MIT Benefits including health insurance, dental and vision coverage, your contributions to your Health Savings Account (HSA) and to your 401(k) plan, parking fees, MBTA Commuter Rail passes, supplemental life insurance, and other benefits-related deductions.

Your federal and state income taxes are based on your FED Earnings and MA Earnings, which are calculated by subtracting your pre-tax deductions from your gross pay.

Calculate taxable gross pay

Your W-2 form displays your Taxable Earnings rather than your Gross pay as shown on your paystub. You can reconcile the Taxable Earnings on your W-2 from with the Gross Pay on your paystub with the following formula:

FE = GP - PtD

Federal Earnings (in Box 1 of your W-2) equals

Gross Pay on your final paystub of the tax year minus

your Pre-tax Deductions

Pre-tax deductions can include: health insurance, dental and vision coverage, Health Care Flexible Spending Account (FSA), Dependent Care Flexible Spending Account (FSA), Health Savings Account (HSA), your contributions to your 401(k) plan, parking fees, and MBTA Commuter Rail passes.

The Details

View forms online

If you are an active MIT employee or student, you can view current and past paystubs and W-2 forms on Atlas. When you log in, click on About Me in the top horizontal menu. You’ll find options for both paystubs and W-2s under Money Matters in the left-hand menu.

If you have not already opted into the electronic W-2 service, you will be prompted to opt in when you elect your MIT benefits or view your paystubs via Atlas.

Your can view your latest paystub after 12 pm (Eastern time) the day before your pay date. Your W-2 is available by the last week in January for the previous calendar year. Note, however, that 1042S, 1099R, and 1099M forms are not available online.

Request paper copies

If you are a retiree, you can expect to receive a 1099R form by U.S. mail in late January. Contact VPF HR/Payroll if you need a replacement 1099R.

If you are a foreign national with fellowship payments or covered by a tax treaty, you will receive a 1042S form by U.S. mail in late February for the previous calendar year. Contact VPF HR/Payroll if you need a replacement 1042S.

If you are an independent contractor or an employee who received taxable reimbursement payments, you will receive a 1099M from VPF Accounts Payable by U.S. mail in late January.  If you need a replacement 1099M contact VPF Accounts Payable.

If you prefer to receive paper W-2s after opting in, submit a Withdrawal of Consent to Electronic W-2 form or go to Atlas > About Me> Money Matters> W-2s. You always have the option to return to paperless status.

If you prefer to receive paper paystubs, complete a Request to Receive Paper Paystubs or visit Atlas, and view the Full Menu. Then scroll down to About Me and then to the Money Matters. You always have the option to return to paperless status.

Review net pay on your paystub

The net pay on your paystub is calculated as follows:

  • Gross—your total pay for the pay period before any taxes or deductions are withdrawn
  • Taxes—the taxes withheld each pay period toward Social Security, Medicare, federal income tax, and Massachusetts state income tax
  • Deductions—amounts that are deducted each pay period for MIT Benefits including health insurance, dental and vision coverage, your contributions to your Health Savings Account (HSA) and to your 401(k) plan, parking fees, MBTA Commuter Rail passes, supplemental life insurance, and other benefits-related deductions.

Your federal and state income taxes are based on your FED Earnings and MA Earnings, which are calculated by subtracting your pre-tax deductions from your gross pay.

Calculate taxable gross pay

Your W-2 form displays your Taxable Earnings rather than your Gross pay as shown on your paystub. You can reconcile the Taxable Earnings on your W-2 from with the Gross Pay on your paystub with the following formula:

FE = GP - PtD

Federal Earnings (in Box 1 of your W-2) equals

Gross Pay on your final paystub of the tax year minus

your Pre-tax Deductions

Pre-tax deductions can include: health insurance, dental and vision coverage, Health Care Flexible Spending Account (FSA), Dependent Care Flexible Spending Account (FSA), Health Savings Account (HSA), your contributions to your 401(k) plan, parking fees, and MBTA Commuter Rail passes.

Did You Know?

You can customize your direct deposit preferences online to add an additional account.
Research and teaching assistant stipends are considered earned income and are subject to income tax withholding requirements.
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