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Ainsley
Cray
Funds Information Manager
Office of the Recording Secretary
W98-300
617-253-1968
ainsleyc@mit.edu
Pronouns
she/her/hers

Upcoming Events

Jan 31

Fundamentals of Financial Management (Day 3 of 3)

Feb 06

NIMBUS Budget Training for Fiscal Year 2026 - Session A

Feb 11

NIMBUS Budget Training for Fiscal Year 2026 - Session B

More Events

Latest News

FY26 NIMBUS Budget Guide and Training Now Available

The VPF Budget and Financial Analysis team has prepared several resources to make the FY26 budgeting process easier for you. Click to read more. 

2024 W-2 Forms Now Available

2024 MIT Annual Wage and Tax Statements (Form W-2) are now available online. Read this article for more details and instructions. 

More News
MIT VPF

Massachusetts Institute of Technology
Office of the Vice President for Finance
600 Technology Square
Building NE49-4000
Cambridge, MA 02139

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Buying and Paying
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Personal Payroll Activities

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Your Pay

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Direct Deposit

Tax Withholding

Tax Withholding

Your Paystub or Earnings Statement

Your Paystub or Earnings Statement

W-2 Forms and Other Tax Forms

W-2 Forms and Other Tax Forms

Payroll Information & Tax Forms for Inactive and Retired Employees

Payroll Information & Tax Forms for Inactive and Retired Employees

Tax Guidance for Nonresident Aliens

Tax Guidance for Nonresident Aliens

Tax Guidance for U.S. Residents

Tax Guidance for U.S. Residents
Faculty and Staff Appointments

Faculty and Staff

Faculty and Staff

PDA/PDF Taxes and Benefits

PDA/PDF Taxes and Benefits

Hourly Time Approval

Hourly Time Approval

One-Time Supplemental Payments

One-Time Supplemental Payments

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SRS Vacation Tracking

NIH Salary Cap Appointment Process

NIH Salary Cap Appointment Process

Hiring an Employee Abroad

Hiring an Employee Abroad
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Graduate Fellowship Appointments

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Graduate RA/TA Appointments

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Hourly Student Appointments

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Change/Cancel Student Appointments
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Salary Distribution Requirements

Salary Distribution Changes

Salary Distribution Changes

Payroll Suspense Cost Objects

Payroll Suspense Cost Objects

Salary Distribution Compliance

Salary Distribution Compliance

Supporting Documentation by Proxy

Supporting Documentation by Proxy
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Verify my Employment

Verify my Employment

Verify an MIT Employee's Employment

Verify an MIT Employee's Employment
Budget Management
Budget Management
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Create a Budget

Create a Budget

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Auxiliary Budgets

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Submit a Budget

Monitor a Budget

Monitor a Budget

Change a Budget

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Close a Budget

Close a Budget
Budget Guidance for International Programs

Budgeting Overseas Operations

Budgeting Overseas Operations
Property, Tax, and Accounting
Property, Tax, and Accounting
Property

Dispose of Surplus Equipment/Furniture

Dispose of Surplus Equipment/Furniture

Acquire Surplus Equipment/Furniture

Acquire Surplus Equipment/Furniture

Gifts-in-Kind

Gifts-in-Kind

Equipment Fabrication Accounts

Equipment Fabrication Accounts

Equipment Tagging

Equipment Tagging

Damaged/Stolen Equipment Reporting

Damaged/Stolen Equipment Reporting

Equipment Transfers

Equipment Transfers

Update Equipment Location

Update Equipment Location

Buy Used Computers or Phones

Buy Used Computers or Phones
MIT Tax Forms and Guidance

MIT’s Federal Tax Exemption Letter

MIT’s Federal Tax Exemption Letter

MIT's State Sales Tax Exemptions

MIT's State Sales Tax Exemptions

Collecting Sales Tax

Collecting Sales Tax

MIT’s Form 990

MIT’s Form 990

Unrelated Business Taxable Income

Unrelated Business Taxable Income

Withholding Tax on Foreign Payments

Withholding Tax on Foreign Payments

Tax Implications of Working Abroad

Tax Implications of Working Abroad

Tax for International Contracts

Tax for International Contracts

MIT’s U.S. Residency Certificate

MIT’s U.S. Residency Certificate

Scholarships, Fellowships, and Other Non-Payroll Payments

Scholarships, Fellowships, and Other Non-Payroll Payments

Goods and Services Tax (GST) on Digital Services

Goods and Services Tax (GST) on Digital Services

Tax Guidance for Nonresident Aliens

Tax Guidance for Nonresident Aliens
MIT Accounting Operations

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Cost Objects

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General Ledger (G/L) Accounts

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Profit Centers

Create or Reverse Journal Vouchers

Create or Reverse Journal Vouchers

Upload Journal Vouchers

Upload Journal Vouchers

Financial Review and Control

Financial Review and Control

Close a Fiscal Year

Close a Fiscal Year

Pool A Endowment Funds

Pool A Endowment Funds
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Sponsored Billing Procedures

Receivables Aging Reports

Receivables Aging Reports

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Unallowed Costs

Under-recovery of Research F&A

Under-recovery of Research F&A

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Sponsored Account Close Outs

Journal Vouchers that include a WBS Sponsored Cost Object

Journal Vouchers that include a WBS Sponsored Cost Object
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Working and Hiring Internationally

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India Travel Reporting
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Payments to MIT
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Wire Transfers

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Regular Bank Deposits

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Occasional Bank Deposits

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Gift Check Processing
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Manual Invoicing

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Automated Invoicing
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Sponsored Invoice Payments

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Online Payments

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Wire Transfer Payments

Check Payments

Check Payments
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Identify Checks/Wire Transfers

Identify Checks/Wire Transfers

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Track/Collect Overdue Balances
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Merchant Account Set Up

Merchant Account Set Up

Merchant Account Testing

Merchant Account Testing

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Costs, Fees, and Refunds

Point-of-Sale (POS) Devices

Point-of-Sale (POS) Devices
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Reconcile an Account

Reconcile an Account

Failed Transaction Codes

Failed Transaction Codes

Add a New User

Add a New User

Renew PCI Compliance

Renew PCI Compliance

Merchant Reports

Merchant Reports
Making a Gift to MIT

Make a Gift Payment

Make a Gift Payment

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