As you communicate with donors or directly receive gifts, the Office of the Recording Secretary (RSO) and the Alumni Association Office of Records ask you to be aware of the fiscal year 2021 deadlines to ensure gifts are recorded and credited before the fiscal year close.

Our teams continue to work remotely during the pandemic. We are able to receive mail from USPS and interoffice/campus mail (which is delivered by MIT Mail Services) and also receive deliveries from UPS and FedEx in secure mailboxes at the front and back entrances of W98. A few members of our staff are authorized to go to W98 on a regular (but not daily) schedule to collect the mail and deposit checks. However, DLCs and donors should expect a delay in check processing times due to these changes in operations.

Gift Type

Deadline (all times listed are EST)

How to Submit Gift Details
Credit Card by Mail

Tuesday, June 29

MIT Gift Operations
600 Memorial Drive, W98
Cambridge, MA 02139

Credit card gift forms must be received by MIT by Tuesday, June 29. If a credit card gift form is mailed and postmarked before but received by MIT after June 30, it cannot be recorded as a fiscal year 2021 gift.

If your department or unit anticipates receiving credit card gifts by mail, sent directly to your on-campus office location, please arrange to have those gifts delivered to W98 no later than Tuesday, June 29. Locked mailboxes outside of W98 are secure and accessible at all times for drop-offs

Credit Card Online
Fastest way to submit a gift!

Wednesday, June 30, 11:59 pm

Giving to MIT website: https://giving.mit.edu/
 
Please direct your donors to the MIT Giving website. This is the fastest way to submit a gift to be recorded for fiscal year 2021.

Credit Card by Phone

Handled by the Alumni Association, no matter the amount

Wednesday, June 30, 2:00 pm

Alumni Association Office of Records

617-253-8270

The Alumni Association Office of Records is staffed and set up to securely process credit card gifts from donors and take the information over the phone. If you receive a gift form from a donor with credit card information or if you are speaking to a donor who wishes to make a gift via credit card, call 617-253-8270 (option 5 to connect to a live staff member) for processing. Please do not send credit card information to us via email or campus mail and do not ask donors to email or fax credit card information.
Stock Transfers

Wednesday, June 30, 5:00 pm

Stock transfer instructions:
https://giving.mit.edu/stock

Handled by the Office of the Recording Secretary
Wire Transfers

Wednesday, June 30, 5:00 pm

Wire transfer instructions:
https://giving.mit.edu/wire-transfers
Handled by the Office of the Recording Secretary
Checks from individual, corporate, foundation, or government donors Checks must be dated and postmarked on or before Wednesday, June 30, and received by Tuesday, July 6, 5:00 pm

MIT Gift Operations
600 Memorial Drive, W98
Cambridge, MA 02139

 

Any gift check from an individual donor—dated and postmarked by June 30, and received by Tuesday, July 6—will be credited and recorded as a fiscal year 2021 gift. Save all gift mailing envelopes (from USPS or a delivery service) and provide them to RSO, as they are needed for proof of postmark.

If your department or unit anticipates receiving gifts by check sent directly to your on-campus office location, please arrange to have those gifts delivered to W98 no later than Tuesday, July 6, at 5:00 pm. Locked mailboxes outside of W98 are secure and accessible at all times for drop-offs

Contact:

Office of the Recording Secretary

617-253-5048

recsec@mit.edu

RSO Staff directory

 

Alumni Association Office of Records

617-253-8270

alumnirecords@mit.edu