2017 Calendar at A Glance

Use this calendar to view 2017 Institute holidays and 2017 pay weeks by number.

2017 HR/Payroll Cutoff Schedule

Review this form for a quick overview of Calendar Year 2017 key monthly payroll cutoff dates, including late distribution changes, HR transactions, eSDS changes, salary certification, and pay dates

2017 Travel Card Expense Reporting Policy Summary

See revisions to the MIT Travel Policy that address expense reporting responsibilities for MIT Travel Cardholders, effective January 3, 2017.

Academic Trend Reports
  • Use these trend reporting tools to help with budgeting, forecasting and/or other financial analyses.
  • Interactive financial trend reports by DLC, profit center, cost object, fund type, and other variables. 
  • Brio/Excel based tools (One Brio query and Two Excel Templates, which are fed by the Brio results).
Active G/L accounts

Use this form to see all active G/L accounts.

Budget Change Form🔒

To request a budget change, contact the budget officer for your DLC or by using NIMBUS BTR. For larger volume transaction uploads, use this form.

Budget Preparation Guide and NIMBUS Tutorial 2018🔒

Use this comprehensive step-by-step Guide and Tutorial to prepare a budget.

Cambridge/Boston Hotel Rates 2017

VPF Strategic Sourcing has negotiated rates for a selection of hotels in Cambridge and Boston for 2017.

These rates are known as "transient rates", which means short stays for one or a few rooms. Call the main phone number listed under the hotel name on the left side of the form and request the MIT rate. Rates are subject to availability and will be updated every January. 

Please note these rates are not for booking blocks of rooms for events.  If you need to book or hold rooms for an event, contact the account manager listed on right side of the form.

Capitalized Software Form E-DS2

Refer to this form for accounting guidelines for costs related to computer software development.

Cognos Aging Report

Follow these instructions to run an aging report via Cognos.

Concur 2.0 Quick Guide

This tutorial has step-by-step instructions (with highlighted screen shots) on how to use Concur 2.0 for travel expense reporting, and how to set up delegates who can access travel profiles, and submit/view expense reports on behalf of someone else.

Concur Guide For Approvers

Follow step by step instructions for approving travel expenses via Concur.

Concur Guide for Submitters

Follow steps in this detailed guide for submitting expenses on Concur.

Credit Card Security Policy SAQ A Policy🔒

This document explains Massachusetts Institute of Technology’s credit card security requirements as required by the Payment Card Industry Data Security Standard (PCI DSS) Program. SAQ A Policy

Credit Card Security Policy SAQ A-EP Policy🔒

This document explains Massachusetts Institute of Technology’s credit card security requirements as required by the Payment Card Industry Data Security Standard (PCI DSS) Program.

Credit Card Security Policy SAQ B Policy🔒

This document explains Massachusetts Institute of Technology’s credit card security requirements as required by the Payment Card Industry Data Security Standard (PCI DSS) Program.  SAQ-B

Credit Card Security Policy SAQ C Policy🔒

This document explains Massachusetts Institute of Technology’s credit card security requirements as required by the Payment Card Industry Data Security Standard (PCI DSS) Program. SAQ C

Credit Card Security Policy SAQ C-VT Policy🔒

This document explains Massachusetts Institute of Technology’s credit card security requirements as required by the Payment Card Industry Data Security Standard (PCI DSS) Program. SAQ-C-VT