When NIMBUS opens for submissions in early February, you typically have until the last business day of the month to submit your budget. These tips will help you hit the ground running.

Confirm NIMBUS technical requirements

NIMBUS is MIT’s online budget submission and maintenance application. To submit a budget for your DLC, you must be an authorized NIMBUS user. If you need to establish an authorization to use NIMBUS for yourself or someone in your DLC, contact Rob Slauzis (253-4797) or Lody Petriv (258-0689).

If you are a new NIMBUS user, be sure you have both “site” and “personal” certificates. You can learn about and obtain certificates on the Information Systems and Technology (IS&T) website. Refer to NIMBUS Technical Requirements for more information.

Review budget preparation guidelines

The Budget Preparation Guide and NIMBUS Tutorial includes a tutorial that will bring you up to speed or refresh your memory on using NIMBUS. The guide also provides details on how to budget each major fund category— general (GIB), fund non-sponsored, fund sponsored, research, and auxiliary. Be sure to review the tutorial before you start inputting your budget into the system.

Attend NIMBUS training

If you are an authorized NIMBUS user, you will receive an email from VPF in early January inviting you to attend a NIMBUS training class. Classes are typically held from late January to late February. Exact dates, times, and location(s) of training sessions typically are published by VPF in early January.

Complete by submission deadline

Your budget submission in NIMBUS is due by the close of business on the last business day in February or as otherwise indicated in the annual Budget Letter.

When you submit your budget, NIMBUS will automatically route it to the Budget Officer for your DLC for review and approval. During the month of March, your budget officer will notify you of any questions or concerns that need to be addressed before your budget can be approved.

The Details

Confirm NIMBUS technical requirements

NIMBUS is MIT’s online budget submission and maintenance application. To submit a budget for your DLC, you must be an authorized NIMBUS user. If you need to establish an authorization to use NIMBUS for yourself or someone in your DLC, contact Rob Slauzis (253-4797) or Lody Petriv (258-0689).

If you are a new NIMBUS user, be sure you have both “site” and “personal” certificates. You can learn about and obtain certificates on the Information Systems and Technology (IS&T) website. Refer to NIMBUS Technical Requirements for more information.

Review budget preparation guidelines

The Budget Preparation Guide and NIMBUS Tutorial includes a tutorial that will bring you up to speed or refresh your memory on using NIMBUS. The guide also provides details on how to budget each major fund category— general (GIB), fund non-sponsored, fund sponsored, research, and auxiliary. Be sure to review the tutorial before you start inputting your budget into the system.

Attend NIMBUS training

If you are an authorized NIMBUS user, you will receive an email from VPF in early January inviting you to attend a NIMBUS training class. Classes are typically held from late January to late February. Exact dates, times, and location(s) of training sessions typically are published by VPF in early January.

Complete by submission deadline

Your budget submission in NIMBUS is due by the close of business on the last business day in February or as otherwise indicated in the annual Budget Letter.

When you submit your budget, NIMBUS will automatically route it to the Budget Officer for your DLC for review and approval. During the month of March, your budget officer will notify you of any questions or concerns that need to be addressed before your budget can be approved.

Did You Know?

The NIMBUS Budget Transaction Request (BTR) tool lets you submit mid-year budget reallocations directly into the NIMBUS system, reducing data entry steps and providing greater clarity regarding transfers.
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