Using the MIT Travel Card will save you time on expense reporting because charges feed automatically into the travel expense reporting system.
Complete Travel Card Training and Application

VPF has created a new online training course that is now required for all new cardholders and strongly recommended for existing cardholders. The training is designed to ensure compliance with Institute and federal policies related to business travel on behalf of MIT. The course, Travel Policies for the Traveler, is available in the Atlas Learning Center. In addition, VPF has developed a course specifically for approvers of travel expense reports, found here: Travel Policies for the Approver.

Download the individual travel card application form here. Fill it out and have it signed by your DLC's Director, Administration and Finance (DAF). The card will be mailed to your DAF. You should allow five business days for processing.

Download the department travel card application here.

Activate your card

Once you have received your card, call 1-888-571-1000 to activate it. You will need your MIT ID number to activate the card.

Memorize your PIN

The MIT Travel Card is a chip card. Many international vendors will require use of a PIN to complete transactions with chip cards. For your protection, memorize the PIN number associated with your card, and do not write it down or share with others.

Review the MIT Travel Card policies

Review MIT Travel Card policies and updated expense reporting requirements to understand the proper use of the card, and to learn the difference between the Travel Card and the Procurement Card (ProCard).

The Details

Complete Travel Card Training and Application

VPF has created a new online training course that is now required for all new cardholders and strongly recommended for existing cardholders. The training is designed to ensure compliance with Institute and federal policies related to business travel on behalf of MIT. The course, Travel Policies for the Traveler, is available in the Atlas Learning Center. In addition, VPF has developed a course specifically for approvers of travel expense reports, found here: Travel Policies for the Approver.

Download the individual travel card application form here. Fill it out and have it signed by your DLC's Director, Administration and Finance (DAF). The card will be mailed to your DAF. You should allow five business days for processing.

Download the department travel card application here.

Activate your card

Once you have received your card, call 1-888-571-1000 to activate it. You will need your MIT ID number to activate the card.

Memorize your PIN

The MIT Travel Card is a chip card. Many international vendors will require use of a PIN to complete transactions with chip cards. For your protection, memorize the PIN number associated with your card, and do not write it down or share with others.

Review the MIT Travel Card policies

Review MIT Travel Card policies and updated expense reporting requirements to understand the proper use of the card, and to learn the difference between the Travel Card and the Procurement Card (ProCard).

Did You Know?

Expenses not directly related to the business purpose of your travel—fitness club fees and movie rentals, for example—will not be reimbursed by MIT.
http://vpf.mit.edu/5-00-post-trip-expense-reporting
MIT offers mobile travel-related tools and applications, such as TripLink and the Concur mobile app in the App Center of Concur.
https://www.concursolutions.com/default.asp
1 of 2
Previous / Next