Here are the steps you should take to understand when and how to request a one-time supplemental payment.

Confirm one-time payment compliance

Before you request a one-time supplemental payment, review the guidelines and key considerations outlined by MIT Human Resources (HR). Reasons for one-time payments range from interpreting and tutoring services to honoraria and department awards. You’ll find a complete list on the Supplement form on Atlas. When you log in, click on “Full Catalog” in the left-hand menu and type “Supplement” into the search box.

Check the guidelines and consult with your Human Resources Officer as needed to confirm compliance before proceeding.

Obtain required approval

In addition to HR guidelines, your DLC may have its own practices for one-time payments. Be sure to obtain approval from the designated senior administrator in your area before you assign any temporary duties or offer supplemental payment. 

Consult compensation guidelines

You may exercise some discretion in determining the amount of a one-time supplemental payment depending on the complexity and length of the assignment. Review HR’s temporary compensation guidelines and consult with your Human Resources Officer for details.

Complete request form

When you are ready to submit a formal request for a one-time payment, be sure to identify the applicable cost object(s) and recipient’s MIT ID (if that individual is not within your area of responsibility). You’ll find the “Supplement” form in the “HR Transactions” section of the “Employees” tab of Atlas. Before you begin, you may want to refer to the HR Transactions Quick Reference for detailed instructions on completing the form.

See the Monthly Payroll Closing Schedule for cut-off date to submit supplemental payment transactions to the HR/Payroll transaction team for processing.

Request special processing

When you submit the online supplemental payment form, the system automatically routes it for approval. Following approval, the supplemental amount will be added to the recipient’s regular weekly or monthly direct deposit payroll payment.

Under exceptional circumstances—such as a payment to a terminated employee—you can ask VPF’s Payroll Service Center to issue a paper check.

The Details

Confirm one-time payment compliance

Before you request a one-time supplemental payment, review the guidelines and key considerations outlined by MIT Human Resources (HR). Reasons for one-time payments range from interpreting and tutoring services to honoraria and department awards. You’ll find a complete list on the Supplement form on Atlas. When you log in, click on “Full Catalog” in the left-hand menu and type “Supplement” into the search box.

Check the guidelines and consult with your Human Resources Officer as needed to confirm compliance before proceeding.

Obtain required approval

In addition to HR guidelines, your DLC may have its own practices for one-time payments. Be sure to obtain approval from the designated senior administrator in your area before you assign any temporary duties or offer supplemental payment. 

Consult compensation guidelines

You may exercise some discretion in determining the amount of a one-time supplemental payment depending on the complexity and length of the assignment. Review HR’s temporary compensation guidelines and consult with your Human Resources Officer for details.

Complete request form

When you are ready to submit a formal request for a one-time payment, be sure to identify the applicable cost object(s) and recipient’s MIT ID (if that individual is not within your area of responsibility). You’ll find the “Supplement” form in the “HR Transactions” section of the “Employees” tab of Atlas. Before you begin, you may want to refer to the HR Transactions Quick Reference for detailed instructions on completing the form.

See the Monthly Payroll Closing Schedule for cut-off date to submit supplemental payment transactions to the HR/Payroll transaction team for processing.

Request special processing

When you submit the online supplemental payment form, the system automatically routes it for approval. Following approval, the supplemental amount will be added to the recipient’s regular weekly or monthly direct deposit payroll payment.

Under exceptional circumstances—such as a payment to a terminated employee—you can ask VPF’s Payroll Service Center to issue a paper check.

Did You Know?

You can customize your direct deposit preferences online to add an additional account.
Research and teaching assistant stipends are considered earned income and are subject to income tax withholding requirements.
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