Every piece of new equipment with a value of $3,000 and above that your DLC acquires must be tagged by the VPF Property Office. Property also tags computer equipment—desktops, laptops, and servers—valued at $1,000 and above.

Decide when to tag equipment

All new property purchased for your DLC must be tagged by the VPF Property Office. This also applies to equipment that you acquire by other means or if you receive equipment that has been replaced under warranty or trade-in.

Generally, a representative from the VPF Property Office will come automatically to your DLC to tag the item after you make a purchase, but contact Property Manager Jo-Anne Chute if your item has not been tagged:

  • within 30 days of receipt of the item (if it wasn’t purchased)
  • within 30 days of your final payment for the item
  • if you need to tag the item immediately
Arrange to have your equipment tagged

Email Property Manager Jo-Anne Chute if your item has not been tagged within 30 days of receipt, within 30 days of the final invoice payment, or if you need the item to be tagged as soon as possible.

The Details

Decide when to tag equipment

All new property purchased for your DLC must be tagged by the VPF Property Office. This also applies to equipment that you acquire by other means or if you receive equipment that has been replaced under warranty or trade-in.

Generally, a representative from the VPF Property Office will come automatically to your DLC to tag the item after you make a purchase, but contact Property Manager Jo-Anne Chute if your item has not been tagged:

  • within 30 days of receipt of the item (if it wasn’t purchased)
  • within 30 days of your final payment for the item
  • if you need to tag the item immediately
Arrange to have your equipment tagged

Email Property Manager Jo-Anne Chute if your item has not been tagged within 30 days of receipt, within 30 days of the final invoice payment, or if you need the item to be tagged as soon as possible.

Did You Know?

The Property Office houses used furniture in a warehouse on campus and can help outfit an office for free, or for just the cost of moving it.
The Property Office administers a separate accounting program for equipment that is fabricated on campus.
Even if you have equipment donated to your lab or center, the Property Office must keep track of it in the Institute’s inventory system.
You can get a listing of all your DLC’s computers by emailing the VPF Property Office. In your message, list your DLC number or costs centers and specify how you want the report sorted—by location, person, account, equipment, or type.
You can access eProp—the Institute’s database of nearly 100,000 items—by contacting Richard Janus in the Property Office.
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