You are required to update your sponsored research staff’s vacation time every pay period, even if they do not take vacation. Here’s how.

Go to Atlas “Time and Vacation Entry”

Regardless of whether your staff members use vacation time, you must update the “SRS Vacation Report” on the Time and Vacation Approval menu in Atlas for every pay period. If you are a Human Resources (HR) authorizer, this tool allows you to submit and track vacation time for staff in your area.

If you are an hourly employee and want to learn how to submit or monitor your personal vacation days, visit the Manage Hourly Time Sheet page of this website.

Report no vacation

Use the “No Vacation to Submit” button for staff members who have no vacation days to report during the current pay period. The system will update vacation balances in MIT’s payroll and financial systems, so it’s important to keep your input up to date.

Submit/modify vacation time

You can submit vacation time in half-day or full-day increments. Just follow the Atlas navigation to the "Add/Change" section and complete the required fields as prompted by the system. Press “Submit” only after you have entered all the days you need to report.

You can return to this section to modify or delete vacation time at any point during the current pay period. Change the day(s) or vacation type(s) in the columns where they are displayed. To delete a vacation day, simply check the “Delete” column for that day.

If you need to modify a vacation entry from a previous pay period, email the following information to VPF’s Payroll Service Center:

  • employee name
  • vacation date(s)
  • vacation type—regular or fifth week
  • full day or half-day
Resolve vacation balance discrepancies

Immediately contact VPF’s Payroll Service Center if you encounter any balance discrepancies or other errors in the "SRS Vacation Report".

The Details

Go to Atlas “Time and Vacation Entry”

Regardless of whether your staff members use vacation time, you must update the “SRS Vacation Report” on the Time and Vacation Approval menu in Atlas for every pay period. If you are a Human Resources (HR) authorizer, this tool allows you to submit and track vacation time for staff in your area.

If you are an hourly employee and want to learn how to submit or monitor your personal vacation days, visit the Manage Hourly Time Sheet page of this website.

Report no vacation

Use the “No Vacation to Submit” button for staff members who have no vacation days to report during the current pay period. The system will update vacation balances in MIT’s payroll and financial systems, so it’s important to keep your input up to date.

Submit/modify vacation time

You can submit vacation time in half-day or full-day increments. Just follow the Atlas navigation to the "Add/Change" section and complete the required fields as prompted by the system. Press “Submit” only after you have entered all the days you need to report.

You can return to this section to modify or delete vacation time at any point during the current pay period. Change the day(s) or vacation type(s) in the columns where they are displayed. To delete a vacation day, simply check the “Delete” column for that day.

If you need to modify a vacation entry from a previous pay period, email the following information to VPF’s Payroll Service Center:

  • employee name
  • vacation date(s)
  • vacation type—regular or fifth week
  • full day or half-day
Resolve vacation balance discrepancies

Immediately contact VPF’s Payroll Service Center if you encounter any balance discrepancies or other errors in the "SRS Vacation Report".

Did You Know?

You can customize your direct deposit preferences online to add an additional account.
Research and teaching assistant stipends are considered earned income and are subject to income tax withholding requirements.
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