VPF Contract Advisors are authorized agents to sign any supplier contract on behalf of MIT. DLC staff do not have the authorization to sign supplier contracts on behalf of MIT.
Direct Deposit is available if the traveler has direct deposit information on file with HR/Payroll and has created the expense report in his or her Concur profile and not a guest profile.
On the My Concur page, review the Upcoming Trips section. For more detailed information, click the appropriate trip name in the Trip Name/Description column and then click View Itinerary.
The MIT Online Travel Booking and Expense Reporting System will send your itinerary to you immediately after you confirm the trip. Your agency will email your final itinerary when it is ticketed. In addition, you can view your itinerary in the Upcoming Trips section on the My Concur or Travel pages.
You would submit a second expense report with the original report name and “Addendum” in the new report name. Any additional expenses pertaining to a previous trip should be added to the NEW expense report and submitted. For records purposes, please note the TR number (can be found in MIT detailed report) of the original report in the new report.
Yes. All expenses will be entered manually as “out of pocket” expenses and will be reimbursed after the completion of the trip.
Whenever a meal involves a non-MIT party, it must be classified as a business meeting.
No, Expense Report Approval in Concur is driven by Roles. Approvers are not assigned to individuals but are set up by accounts and fund centers (cost objects). When an account number is entered into the system via the report header, or when allocating individual expenses, the system recognizes the account number and knows to route the report to the designated approver(s) after the report is submitted.
No, MIT Travel Card charges feed into and are linked with only one profile and must be expensed under the profile name to which they have fed.
Please call 1‐888‐571‐1000 to activate your card. This number will appear on an activation sticker on the front of the card issued to you. Activation code is your full employee ID number.
MIT travelers may fly business class (or first class if business class service is not offered) for all international travel (excluding Canada).
For travel in the U.S. and Canada, an MIT traveler may fly business class (or first class if business class service is not offered) if the trip meets any one of the conditions below.
Travelers may fly business class (or first class if business class service is not offered) for medical purposes by providing proper documentation of a medical condition and receiving approval from the MIT Office of Disability Services.