Table of Contents


Issued by: Office of the Vice President for Finance (VPF)
Effective Date: 3/25/10
Last Revision: 3/25/10

1.00 Introduction
1.01 Scope
1.02 Why it Matters
1.03 Roles and Responsibilities
1.04 Guidelines to Remember

2.00 MIT Travel Card
2.01 Acquiring the MIT Travel Card
2.02 Using the MIT Travel Card

3.00 Planning and Booking Your Travel
3.01 Approval
3.02 Travel Agencies, Online Booking
3.03 Air Travel
3.04 Lodging
3.05 Ground Transportation
3.06 Conference Registration
3.07 Handling Expenses
3.08 Expenses Under Sponsored Research
3.09 Travel Card Cash Withdrawals
3.10 Cancellation and Refunds
3.11 Travel Risk
3.12 Travel Advisories, Warnings, Embargos
3.13 Travel Risk Forms
3.14 Passport, Visa, and Other Identification
3.15 Immunization

4.00 While You Are Traveling
4.01 Expenses and Receipts
4.02 Food and Beverage Expenses
4.03 Business Meetings
4.04 Insurance
4.05 Accident Involving Rental Vehicle
4.06 Emergency Services: International SOS
4.07 Travel Agency as a Resource

5.00 Post Trip: Expense Reporting
5.01 General Requirements
5.02 Business Meetings
5.03 Payment of Charges on the MIT Travel Card
5.04 Airfares Under Sponsored Projects
5.05 Miscellaneous Expenses
5.06 Retention of Receipts

6.00 Special Travel
6.01 Relocation
6.02 Student Travel
6.03 Group Travel
6.04 Prospective Employee Interviews
6.05 Temporary Assignment
6.06 Field Site Assignment
6.07 Required Extra Commuting
6.08 Compensation of Hourly Employees When on Business
6.09 Visitor and Guest Travel
6.10 Spousal Travel
6.11 Per Diem

7.00 Definitions

8.00 Resources & Authorization
8.01 Contacts
8.02 Related Policies
8.03 Links