1.7 Code of Ethics (12/08)

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Personnel involved in the acquisition function are in a position to provide or withhold substantial business from suppliers who serve the Institute. They constantly operate under pressure from conflicting sources and must have a highly developed sense of professional ethics to resist these pressures in order to serve the Institute in an honorable way.

To strengthen ethical awareness, and to provide guidelines for its members, the National Association of Educational Procurement has established a code of ethics which is printed below, and is to be observed by all personnel who are involved in the acquisition function.


1. Give first consideration to the objectives and policies of my institution.

2. Strive to obtain the maximum value for each dollar of expenditure.

3. Decline personal gifts or gratuities.

4. Grant all competitive suppliers equal consideration insofar as state or federal statute and institutional policy permit.

5. Conduct business with potential and current suppliers in an atmosphere of good faith, devoid of intentional misrepresentation.

6. Demand honesty in sales representation whether offered through the medium of a verbal or written statement, an advertisement, or a sample of the product.

7. Receive consent of originator of proprietary ideas and designs before using them for competitive purchasing purposes.

8. Make every reasonable effort to negotiate an equitable and mutually agreeable settlement of any controversy with a supplier; and/or be willing to submit any major controversies to arbitration or other third party review, insofar as the established policies of my institution permit.

9. Accord a prompt and courteous reception insofar as conditions permit to all who call on legitimate business missions.

10. Cooperate with trade, industrial and professional associations, and with governmental and private agencies for the purposes of promoting and developing sound business methods.

11. Foster fair, ethical, and legal trade practices.

NOTE: This section is jointly owned and observed by the Procurement Office and the Office of Sponsored Programs. The Procurement Office is responsible for maintenance of the section.