4.0 Salary Distribution Roles and Authorizations


Authorizations for the eDACCA Salary Distribution Report System and eSDS Salary Distribution System are managed via the Roles Database and may be granted by the HR Primary Authorizer for the department. Each of these roles may be assigned with the ability to view percent of salary only, or both percent of salary and salary dollars distributed.

Roles may be assigned at varying levels in the SAP Profit Center hierarchy, from Profit Center Group at the highest level to a single cost object at the lowest. Assigning access at the cost object level is not recommended unless there is no other appropriate alternative, due to the overhead required to maintain Roles authorizations at the cost object level. The following roles are available:

eDACCA Certifier – an individual with direct knowledge of the work performed who is authorized to certify the DACCA without maintaining paper back up. The eDACCA Certifier can be authorized to access % only or % and dollars. Authorization granted at the following levels:

  • Profit Center (rare)
  • Profit Center/Cost Object Supervisor
  • Cost Object

eDACCA Administrator – a DLC administrator who is authorized to electronically certify the Quarterly Salary Distribution Report by proxy and who is responsible for retaining supporting documentation signed by the certifier. The eDACCA Administrator can be authorized to access % only, or % and dollars. Authorization granted at the following levels:

  • Profit Center Group
  • Profit Center
  • Profit Center/Cost Object Supervisor
  • Cost Object

eSDS Administrator – is authorized to access and update salary distribution records. There are two roles for distribution maintenance – one for appointments in the HR Org Unit and one for transfers in. Both roles may be granted with the ability to see salary or not. Distribution authorizations for appointments in the HR Org Unit are granted for the entire HR org unit. Transfer-in distribution authorizations may be granted at the following levels:

  • Profit Center Group
  • Profit Center

DACCA Addressee – will receive centrally-printed monthly, preliminary quarterly, and final quarterly DACCAs for all cost objects in the profit center. Central printing and distribution of DACCA reports is limited to academic and research departments (i.e., departments not under the Executive Vice President.) This authorization may be granted at the following level:

  • Profit Center (one recipient per profit center)

Recipients of centrally printed DACCAs may choose from the following options, on a profit center by profit center basis:

  • Receive no centrally printed DACCAs
  • 1 copy with percent only and 1 copy with both percent and amount
  • 1 copy with percent only
  • 1 copy with both percent and amount

DLCs cannot change this authorization in Roles themselves. If a department wishes to change the addressee or to stop receiving centrally printed DACCAs, their eDACCA Administrator should send an email request to payroll@mit.edu.