Electronic Invoicing


Electronic Invoicing, also known as EDI (electronic data interchange) is a method for paying standard Purchase Order invoices without routing them to the DLC for signature approval. Only purchases with select vendors, listed below, are paid through MIT’s electronic invoicing system.

MIT’s electronic invoicing system “presumes receipt” by the DLC for the goods or services being purchased. Presumed receipt is used for all purchase amounts, unlike the paper invoice process that requires approval above $3,000 on standard purchase orders.

Electronic invoicing reduces the paper handling burden on DLC administrators, increases the efficiency of AP services, and assures prompt payment to vendors, reducing the possibility of vendors placing orders on hold pending payment for other MIT orders.

Note: A percentage of EDI vendor invoices will be processed as paper invoices.

MIT’s vendors with electronic invoicing:

Agilent Technologies

GovConnection

PolySciences, Inc.

Airgas, Inc.

Grainger

Promega

Alfa Aesar

Integrated DNA - Technologies

Qiagen

Allied Electronics

Invitrogen

Rainin Instrument LLC

Ambit Press (formerly Minuteman Press)

Kurt J. Lesker Company

Red Thread (formerly Office Environments)

AnaSpec Inc

McMaster-Carr

Roche Applied Science

Apple Inc.

Millipore Corporation

Santa Cruz

Avanti Polar Lipids, Inc.

Ambit Press (formerly Minuteman Press)

Sigma-Aldrich

Bio-Rad Laboratories

MSC Industrial Supply

Staples, Inc.

Chemglass Life Sciences

nextSource

Strem Chemicals, Inc.

Cole-Parmer

Newark InOne

Ted Pella, Inc.

Dell, Inc.

New England Biolabs

Thorlabs, Inc.

eBioScience

Newport Corporation

Upchurch Scientific

Edmund Optics

Peprotech

USA Scientific, Inc.

Electron Microscopy- Sciences

PerkinElmer Life- Sciences

VWR Scientific Products

GE Healthcare

 

Westnet, Inc.

Resolving Vendor Disputes:

VPF’s Sourcing and Procurement representatives advocate on behalf of the MIT community in disputes with vendors. Please contact the Sourcing and Procurement team ( procurement@mit.edu) as they will help resolve issues.