Follow these steps to help principal investigators (PIs) in your DLC arrange payroll compensation for fellows.

Access Web Grad Aid tool

If you are authorized to set up graduate fellowship appointments, use the online “Graduate Awards & Appointments” (Web Grad Aid) application. Web Grad Aid will guide you through the process of creating the appointment. Contact your DLC’s human resource officer if you have questions or need assistance setting up an appointment.

Review payroll and tax procedures

All graduate students with an MIT fellowship appointment are paid monthly on the last business day of the month. Although fellowship stipends are subject to federal and state income taxes, amounts spent on qualified expenses—such as tuition, books, fees, and other items specifically required by MIT to complete a degree—are not considered income to the student.

Use the Payroll Information for Graduate Students sheet to advise your graduate student(s) about MIT’s payroll and tax procedures for fellowship appointments.

See the Monthly Payroll Closing Schedule for cut-off date to complete appointments for processing by the HR/Payroll transaction team.

The Details

Access Web Grad Aid tool

If you are authorized to set up graduate fellowship appointments, use the online “Graduate Awards & Appointments” (Web Grad Aid) application. Web Grad Aid will guide you through the process of creating the appointment. Contact your DLC’s human resource officer if you have questions or need assistance setting up an appointment.

Review payroll and tax procedures

All graduate students with an MIT fellowship appointment are paid monthly on the last business day of the month. Although fellowship stipends are subject to federal and state income taxes, amounts spent on qualified expenses—such as tuition, books, fees, and other items specifically required by MIT to complete a degree—are not considered income to the student.

Use the Payroll Information for Graduate Students sheet to advise your graduate student(s) about MIT’s payroll and tax procedures for fellowship appointments.

See the Monthly Payroll Closing Schedule for cut-off date to complete appointments for processing by the HR/Payroll transaction team.

Did You Know?

You can customize your direct deposit preferences online to add an additional account.
Research and teaching assistant stipends are considered earned income and are subject to income tax withholding requirements.
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