MIT encourages you to review the general terms, conditions, and procedures that apply to your departmental interactions with the VPF Strategic Sourcing team.

Contact VPF

If you are a prospective supplier, we encourage you to send a business card, catalog, or other listing of the products or services you offer to VPF. Please send your material to the strategic sourcing analyst who handles the products or services you offer.

Use the following address if you wish to mail your information:

Massachusetts Institute of Technology
Office of the Vice President for Finance, NE49
77 Massachusetts Avenue
Cambridge, MA 02139

If you wish to meet with the appropriate purchasing agent, please set up an appointment. Typically, such meetings are scheduled Monday-Friday, between 8:00 a.m. and 5:00 p.m.

Market to DLCs

Consider marketing your goods or services directly to DLC personnel. Because campus departments determine which supplies, equipment, and services to purchase—and are instrumental in defining equipment, supply, and service specifications—we recognize marketing contacts as a necessary part of educating DLC personnel on the goods and capabilities available in the marketplace.

Please schedule an appointment in advance with the appropriate DLC personnel, as DLCs typically will not welcome unexpected or unsolicited calls.

Deliver after receipt of a purchase order (PO)

Wait to receive an official MIT purchase order (PO) before shipping goods or delivering services. An official MIT PO for goods will include shipping and billing instructions.

You must obtain written permission from VPF if you wish to make any substitutions for items specified in your PO.

Making deliveries

Unless otherwise stated in your bid documents, your deliveries must be Free on Board (FOB) delivery point at your expense. You may include this expense as a part of the product cost or as a separate line item.

Make your deliveries to the MIT receiving room listed on your PO unless another location is specified in your contract documents.

Invoice and payment terms

Unless otherwise stipulated on your purchase order or contract, submit all invoices directly to:

MIT Accounts Payable Department
PO Box 9169
Cambridge, MA 02139

Note that Massachusetts sales and use tax is not applicable. Payment will be delayed if your invoices or packages do not reference an MIT PO number.

Payment terms shall be net 30 unless otherwise agreed by MIT.

U.S. suppliers are encouraged to sign up for direct deposit through Paymode-X. See Sign up for Direct Deposit for details.

Equal opportunity and affirmative action

MIT has equal opportunity and affirmative action programs designed to give small businesses and small-business concerns owned and controlled by socially and economically disadvantaged individuals (minority, women, set-aside, or disabled businesses) full access and opportunity to participate in MIT’s procurement activities.

To ensure proper consideration for your business, inform VPF and MIT DLC personnel of your business size, ownership category, and the products or services you offer.

The Details

Contact VPF

If you are a prospective supplier, we encourage you to send a business card, catalog, or other listing of the products or services you offer to VPF. Please send your material to the strategic sourcing analyst who handles the products or services you offer.

Use the following address if you wish to mail your information:

Massachusetts Institute of Technology
Office of the Vice President for Finance, NE49
77 Massachusetts Avenue
Cambridge, MA 02139

If you wish to meet with the appropriate purchasing agent, please set up an appointment. Typically, such meetings are scheduled Monday-Friday, between 8:00 a.m. and 5:00 p.m.

Market to DLCs

Consider marketing your goods or services directly to DLC personnel. Because campus departments determine which supplies, equipment, and services to purchase—and are instrumental in defining equipment, supply, and service specifications—we recognize marketing contacts as a necessary part of educating DLC personnel on the goods and capabilities available in the marketplace.

Please schedule an appointment in advance with the appropriate DLC personnel, as DLCs typically will not welcome unexpected or unsolicited calls.

Deliver after receipt of a purchase order (PO)

Wait to receive an official MIT purchase order (PO) before shipping goods or delivering services. An official MIT PO for goods will include shipping and billing instructions.

You must obtain written permission from VPF if you wish to make any substitutions for items specified in your PO.

Making deliveries

Unless otherwise stated in your bid documents, your deliveries must be Free on Board (FOB) delivery point at your expense. You may include this expense as a part of the product cost or as a separate line item.

Make your deliveries to the MIT receiving room listed on your PO unless another location is specified in your contract documents.

Invoice and payment terms

Unless otherwise stipulated on your purchase order or contract, submit all invoices directly to:

MIT Accounts Payable Department
PO Box 9169
Cambridge, MA 02139

Note that Massachusetts sales and use tax is not applicable. Payment will be delayed if your invoices or packages do not reference an MIT PO number.

Payment terms shall be net 30 unless otherwise agreed by MIT.

U.S. suppliers are encouraged to sign up for direct deposit through Paymode-X. See Sign up for Direct Deposit for details.

Equal opportunity and affirmative action

MIT has equal opportunity and affirmative action programs designed to give small businesses and small-business concerns owned and controlled by socially and economically disadvantaged individuals (minority, women, set-aside, or disabled businesses) full access and opportunity to participate in MIT’s procurement activities.

To ensure proper consideration for your business, inform VPF and MIT DLC personnel of your business size, ownership category, and the products or services you offer.

Did You Know?

MIT is committed to providing an inclusive environment, and that commitment extends to small businesses and diversity suppliers.
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