Suppliers

Travelers should use those rental systems and airlines with which the Institute maintains a volume contract which provides for a discount.

The Institute has arranged for preferential room rates with several Greater Boston/Cambridge hotels and the Club Quarters chain.

When the department, laboratory, or center to which the employee is assigned does not process its own transportation requirements, it is recommended that each traveler arrange for his/her own travel reservations directly with the Institute's travel agencies. In order that the agencies' invoices may be processed properly, the account number to be charged should be stated when requesting reservations.

The agencies document on each invoice the amount and use of the lowest available fare or provide data to allow segregation of any cost over the lowest available fare. In addition these agencies also provide a monthly cost savings report further documenting the lowest available air fare requirement for federal reimbursement. Travelers using other agencies are responsible for providing similar documentation.