Parked/Posted Journal Vouchers Report

Reports
Parked/Posted Journal Vouchers Report

Contents
Overview
Displaying the Listing of Journal Vouchers screen
Entering the Fields on the Listing of Journal Vouchers screen
Executing the Report
Printing the Report
Using the Posted JV Report  

(See also: Journal Vouchers and Journal Voucher Uploads )

Overview

The Parked Journal Vouchers Report and the Posted Journal Vouchers Report are identical except for the Include Automatic Feed Entries field on the Posted Journal Vouchers Report. The navigation path is the same; select either JVs Parked or JVs Posted.

Note

You can only run the Posted JV report for JVs posted to cost objects for which you have reporting authorization.

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Displaying the Listing of Journal Vouchers screen

Use the following menu path from the SAP User Menu screen or type in the transaction code from any screen.

Navigation Path:

- User Menu
- Role ZMIT
- Reports
- Transaction Reports
- JVs Parked OR JVs Posted

Transaction Code:

/nzjv v (parked)
/nzjvp (posted)

Note

You can also reach these screens using the navigation path:
- User Menu
- Role ZMIT
- Journal Vouchers
- JV Reports
- JVs Parked OR JVs Posted

Result: The "Listing of Journal Vouchers per selection criteria" screen is displayed.

  screen capture:  Parked JV report entry screen

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Entering the Fields on the Report

This screen allows you to select criteria to speed the system's search in finding precisely the journal voucher you want to review. You can enter any number of fields to narrow the search.

In some fields, you can use the Matchcode button (PC: ) search function to find the data you want. (See Getting Started: Matchcodes .) Many fields offer Multiple Selections for entering nonconsecutive numbers or multiple ranges of data. (See Reporting Fundamentals: Selection Options for Setting Report Parameters .)

Field Name

Description

Posting Period

Enter the period (1-16) for which you want to view journal documents. All journal vouchers posted in the period month will be displayed.

Note:

The Posting Period field is linked to Fiscal Year. Be sure to select the year for which you want to see the journal vouchers. If no year is selected, matching periods for all years will be displayed.

Posting Date

Defaults to current date. Change to a different date (or range of dates) to limit the selection range if you are looking for a document posted at an earlier time.

Tip

If you know the document number, delete this date .

Fiscal Year

Enter the fiscal year for which you want to see the journal vouchers.

Select Documents

Click in the box to select the document type you want to view. SA and FY are the defaults. SI is for internal providers.

Document Number

Enter the document number (or range of document numbers) you want to view.

Profit Centers
--- OR ---
Fund Centers

Enter the profit centers or fund centers for the documents you want to view.

 

G/L Accounts

Enter the G/L account (or range of accounts) you want to view.

Originator's SAP Userid

Enter your SAP userid if you want to view only documents you created.

Cost Center
Internal Order
WBS Element

Enter individual cost centers, internal orders, or WBS elements, or ranges of cost objects.

Click in the box to the left of the cost object to exclude a type of cost object from the report.

Separate page per JV

Click in this box to print each JV on a separate page.

 

Include Automatic Feed Entries
(posted JVs only)

Click in this box to include automatic journal feeds in the report.

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Executing the Report

1. Click the Execute button Execute button (F8).

Result : The "Listing of Journal Vouchers per selection criteria" screen appears, displaying all the journal vouchers that match your selection criteria.

Screen capture

  • Scroll to the right and scroll down to see the entire report.
  • Click on the highlighted document number to see the original JV screens.

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Printing the Report

1. Click the Print button Print button on the Toolbar.

Result: The "Print Screen List" screen is displayed. For more instructions, see Reports: Reporting Fundamentals: Printing Reports .

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Using the Posted JV Report

Department reports
Department administrators can use the Posted JV report to review all journal entries processed by their people or journal vouchers processed against their accounts by people outside their department. These reports can be generated by date, by cost object, by profit center, or by fund center.

Property
Using the following G/L Accounts, the Property Office can use the Posted JV report to review posted journal vouchers associated with equipment and depreciation general ledgers.

G/L Account

Description

Object Code

420152

Depreciation

440

421803

Capital Acquisitions - No O/H

858

421806

Chapel Organ

855

421809

Fabricated Equipment - No Overhead

859

421812

Deliverable End Items

870

421815

Departmental Equipment and Furnishings

856

421818

Equipment - No Overhead

850

421821

Equipment Fixed

853

421824

Equipment Fixed

854

421827

Equipment Minor

860

421830

Equipment

851

421836

Furnishings

857

 

CAO
Also using the Posted JV report, CAO reviews a daily report of all items that were posted directly after passing the validity rules. The vouchers are reviewed for the reasons for the transfer and whether the necessary backup is provided.

Journal vouchers found to be inadequate are returned to the originator who is asked either to provide additional information or to reverse the entry in question prior to the end of the current month. If the originator takes no action, the journal voucher is reversed via a manual journal (document type SA). A copy of the reversal with an explanation for the reversal will be forwarded to the originator

CAO reviews and initials this report to show that it has been reviewed.

 

Travel
The Travel Office can generate a report that includes all travel expenses for the following SAP G/L Accounts.

G/L Account

Description

Object Code

420050

Trave; Expenses

415

420060

Travel - No O/H

416

420070

Travel - Foreign Expenses

417

420080

Travel - Unallowable Cost

418

 

Fund Account

This report includes fund object codes.

G/L Account

Description

Object Code

800006

PR - Perm Pledge To Paid Perm - In

070

800007

PR - Perm Pledge To Paid Perm - Out

071

800010

PR - Transferred In

078

800011

PR - Transferred Out

079

800325

UR - Transferred In

121

800326

UR - Transferred Out

122

800330

UR - Temp Pledge to Paid Unrestricted - In

123

800331

UR - Temp Pledge to Paid Unrestricted - Out

124

800333

UR - Transfer In - Principal

080

800334

UR - Transfer Out - Principal

081

800401

TR - Temp Pledge to Paid Temp - In

125

800402

TR - Temp Pledge to Paid Temp - Out

126

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