VP for FinanceQUICK GUIDE for the Account Managers Report
Financial
Operations
24
Column Account Managers Report
QUICK
GUIDE
NOTE: For best printed quality, get the paper Quick Reference Card from the Paper Documents web page. MIT personnel can order free copies from Copy Technology Centers or download the PDF files directly. |
- Contents
Overview
Go to Initial Screen
Complete
the Selection Criteria Screen
Complete
the Options Screen
Review Report Summary (Cost Object View)
Review
Report Summary (Cost Element View)
Drill Down: Review Budget Listing
Drill
Down: Review Detail Listing
Drill Down: Review Source Document
The 24 Column Account Managers Report (AMR) can be used to monitor activity on individual or groups of related cost objects; for example, parent and children WBS elements or a multi-sponsored project. A major benefit is that you can access financial data that spans across fiscal years. For non-LDS users, budget items for salaries are copied over to commitments.
The Account Managers Report is composed of three levels of financial details; the Summary level, the Detail and Budget Listing level, and the SAP source document level.
- Summary level
The main report screen lists the selected cost objects subtotaled by cost element group. This level is comprised of 24 columns, six for each reporting period. The Summary level can be viewed by cost object or by cost element. - Detail and Budget Listing
level
The Detail Listing screen shows actual committed expenditures and actual income received. The Budget Listing screen shows the budget for each cost element for the fiscal period and year. - SAP Source Document level
The last level of detail shows individual source documents for a transaction listed on the Detail Listing screen.
You can move to each level of detail by clicking on an amount or an item listed under some of the columns on the report.
From the SAP User Menu screen:
Navigation Path: |
- User Menu |
| Transaction Code: | /nz a24 |
Complete the Selection Criteria Screen
| Required | |
1) |
Click in the box to select the Part(s) or fiscal periods you want to report on. |
6) |
Click the Execute button to run the report. |
Review Report Summary (Cost Object View)
The
main report screen shows expenses for all transactions posted
against the cost element group, cost object, project, or profit
center that you selected on the entry screen. The data on
the Account Managers Report can be displayed either by cost
object or cost element.
The cost object view displays revenues and expenses broken down by cost object. The cost element view displays revenues and expenses for all cost objects summarized by cost element. Use the last button on the right to switch between cost object and cost element views. For instructions on using the report buttons, see Reports: 24 Column Account Managers Report (AMR): Summary Level.
Shows the report run date, title (if entered), report period, current month, profit center, cost objects, cost element group, and cost elements if selected. |
Scroll right to see more columns, if necessary.
1. Click on an amount under the Budget column to drill down to the Budget Listing screen.
2. Click on an amount under the Actual, Commit and Actual+Commit columns to drill down to the Detail Listing screen.
Review Report Summary (Cost Element View)
The cost element view displays revenues and expenses for all cost objects summarized by cost element. Use the last button on the right to switch between cost object and cost element views.
The report header, columns, and drill downs are the same as on the cost object view, but there are four additional report buttons for the cost element view. For instructions on using these buttons, see Reports: 24 Column Account Managers Report (AMR): Summary Level.
Drill Down: Review Budget Listing
| Columns | 1-7 |
Cost Object |
Cost object number and name reported on |
Cost El |
Cost element number |
Cost El Description |
Description of cost element |
Period |
Monthly fiscal period |
Month End |
Last day of the fiscal period |
Budget |
Amount budgeted for the fiscal period |
Text |
Click on icon, if present, to view comments by person who created the budget plan |
1. Click on an item listed under any column except Month End to drill down to more detailed information.
Note |
For instructions on using the report buttons, see Reports: 24 Column Account Managers Report (AMR): Detail and Budget Listing Levels . |
2. Click the Back button 
on the Budget Listing screen to return to the Summary level.
Drill Down: Review Detail Listing
The sample shown below is the drill down from the Acutal + Commit column.
| Columns | 1- 7 |
ABCO |
A - Actual |
CostObj |
Cost object number |
Cost El |
Cost element number |
Type |
Type
of
document |
Document Number |
SAP document number |
Trans Date |
Date transaction was entered into SAP |
Description |
Information about the document type |
| Columns | 8- 10 |
| Post Mo | Date transaction posted in SAP |
Amount |
Dollar amount of the transaction |
Check |
Check number for transactions paid by check |
1. To drill down to the SAP source document, click on an item under Type, Document Number, Item, the first three parts of Description, the Amount, and Check. ( You cannot display the source documents for items listed under the Type Indicator (ABCO), Trans Date, Post Month, and Month End columns.)
2. Click the
Back button on the Detail Listing screen to return to the Summary level.
Drill Down: Review Source Document
The SAP source document screen provides detailed information for a transaction such as a purchase order, requisition, journal voucher, or check.
1. If the Document Header
screen appears first, click the Enter button 
to see the Display Document: Overview screen.
2. Click the
Back button on the SAP source document screen to return to the Detail
Listing screen.
