Matchcodes

Getting Started
Matchcodes
Contents
Overview
Types of Matchcodes
Hit List Matchcode
Restrict Value Range Matchcode
Calendar Search Matchcode
Creating a Personal Matchcode List

Overview
For many entry fields, but not all, SAP provides a search function called a Matchcode. Matchcodes allow you to select a value from a list or search for a value by categories of data if there are many possibilities.

To display the Matchcode button, click in an entry field. The Matchcode appears on the right of the field. See below to identify Macintosh and PC buttons.

Macintosh: screen capture:  Macintosh matchcode
PC:
screen capture:  PC matchcode

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Types of Matchcodes

Matchcodes fall into three basic categories:

1) Short list or hit list

The values are listed on one screen. For longer lists, you may need to scroll down to see all the values.

2) Restrict Value Range

Many entries are available for the field. A number of tabbed screens with different categories display so that you can enter your search criteria.

3) Calendar search

A calendar-type dialog box is displayed so that you can select day, month, and year. This is used in date fields such as invoice posting date.

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Hit List Matchcode

This type of Matchcode is displayed for a list of values. An example is the Matchcode for the Material group field on the "Create: Purchase Requisition: Initial Screen."

1. Click on the Matchcode button in the Material group field.

screen capture:  Hit List matchcode

2. Scroll down to see all values if necessary.

3. Double-click on a value such as 1060 to select it.

Result: The value will be copied into the Material group field.

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Find a Value:

If you don't see your desired value, you can search the Hit List.

1. Click the Find button Find button .

2. When the Find box appears, type in the search term (catering, for example ).

screen capture:  Find dialogue box

3. Clear the check boxes for Starting at current line and Only on current page unless you wish to limit your search accordingly.

4. Type in a number to limit or expand your search results next to the Cancel search after hits field.

5. Click the Find button Find button at the bottom of the screen.

Result: SAP returns a list of values that contain your search terms.

6. Double-click on the desired value to select it from the list that appears.

7. Double-click again to copy it into the entry field.

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Restrict Values:

You can search the hit list for more than one value at a time; for example all material groups beginning with 10.

1. Click the Restrict Values button Restrict Values button at the bottom of the list.

Result: The Restrict Value Range dialogue box appears.

screen capture:  Restrict Value Range dialogue box

2. Type in the first few letters or numbers of the values you want to find followed by an asterisk (*).

3. Type in a number to limit your search results next to the Restrict number to field or click the No restriction field.

4. Click the Enter button Enter button.

Result: A list of the values you specified is displayed. Double-click to select one.

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Restrict Value Range Matchcode

This type of Matchcode displays a series of tabbed screens to help you search for a value.

1. Click on the Matchcode button in the Vendor number field.

Result: The "Restrict Value Range" screen is displayed (There are slight differences on a Mac and PC).

2. Select a category.

On a PC:

  • Click on the left and right arrows to display the categories. Then click on a tab.

    or

  • Click on theTab List button Tab List button and select from the list.

screen capture:  Restrict Value Range matchcode on a PC

 

On a Mac:

  • Click on the Tab List button Tab List button to select from the list. (The name of the tab may be wrong for the category you selected but the screen is correct.) Note: Using the left and right arrows is not recommended.

screen capture:  Restrict Value Range matchcode on a Mac

3. Type in your search criteria. You can enter more than one field.

Tip

You can type part of a word followed by an asterisk (*) if you don't know the full name.

4. Type in a number to limit your search results in the Restrict number to field or click No restriction.

For more options on defining your search you can use the Selection Options button Selection Options button and the Multiple Selection button Multiple Selection button on this screen. They are described in detail in Reporting Fundamentals: Selection Options for Setting Report Parameters.

5. When you are finished, click the Enter button Enter button.

6. When the list is displayed, double-click on the entry to select it.

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Calendar Search Matchcode

On a Macintosh:

This type of Matchcode is used to select month, day, and year in a date field such as the Invoice Posting Date.

1. Click on the Matchcode button.

screen capture:  Calendar matchcode on a Mac

2. Click on the month and year on the top of the screen and select them from the dropdown list.

3. To select a day, double-click on the number.

Result: The entire date is copied into the entry field.

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On a PC:

1. Click on the Matchcode button. The calendar dialog box displays the date on top, and from left to right, the month/year, week number, and dates of the month.

screen capture:  Calendar matchcode on a PC

2. To change the month and year:

  • Scroll up and down in the navigation bar on the right (see the month and year change in the left side of the box)

    or

  • Click on either the month, day, or year displayed on the top. Use the up and down arrows on the right to change them. See below:

screen capture:  Date on top of PC Calendar matchcode

3. Double-click on the number of the day in the middle corresponding to the month.

Result: The entire date is copied into the entry field.

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Creating a Personal Matchcode List

You can create your own list of Matchcodes for a specific field instead of searching through the entire list of Matchcode values every time you enter the field. To find out more, see Advanced Topics & Tips: Creating a Personal Matchcode List.

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