List of Admin Flags


Admin Flag

Definition

How flag assigned

DP

DLC administered cost centers (general), internal orders (funds), and WBS elements (research and sponsored funds) under the control of the DLC. As a general rule, if the cost object supervisor were to move out of the DLC and the funds stay with the DLC, they should be coded as DP. Examples of cost objects that should be coded as DP include: Pool A cost objects, training grants, Presidential Fellowships, the portion of fellowship funds not yet assigned to a student, DLC faculty start-up funds not yet assigned to an individual faculty. Split use cost objects, where a part of the funds are DLC administered and part are faculty administered, should be coded as DP.

Cost Centers and Internal Orders: requested by DLC when establishing a new cost object. WBS: SAP defaults to FC; when FC not correct, DLC administrator must submit change request to OSP.

FC

Faculty administered cost centers (general), internal orders (funds), and WBS elements (research and sponsored funds) under the control of a specific faculty member. As a general rule, if the cost object supervisor were to move out of the DLC and the funds move with that supervisor, and/or they are for the exclusive use of the faculty member while in the DLC, they would be coded as FC. Examples of cost objects that would be coded as FC include: cost objects under the control of an individual faculty member such as scholar allowances, fellowships assigned to an individual student, faculty start-up funds, minority/women scholar allowances (the portion made available to the faculty member), curriculum development projects funded from outside the department, seed funds, and most sponsored projects.

Cost Centers and Internal Orders: requested by DLC when establishing a new cost object. WBS: SAP defaults to FC.

RA

Used for cost centers where (1) the Institute subsidy for graduate student RA tuition support is accumulated, and (2) the Institute supplement for NIH training grant tuition shortfall is accumulated.

Budget Office when establishing new cost center.

NS

Used for cost centers where the Institute tuition supplement of $2k/year/NSF graduate fellow is accumulated.

Budget Office when establishing new cost center.

RT

Research Telephone. Used for cost centers where long distance telephone call costs relating to research are accumulated.

Budget Office when establishing new cost center.

AL

Allocation cost object. These cost objects are for those departments with lab allocation arrangements. This code should be used for the cost object that contains the costs to be allocated out, and the credit, or offset when the allocation of these services is made to the other cost objects in a DLC.

CAO when establishing new cost center.

CG

Core Grant. Used for the administrative cost object within a core grant that collects administration costs. This type of cost object is assigned costing sheet RESEB which waives all F&A charges.

SAP defaults to FC and a manual adjustment by OSP after the feed of the new WBS to SAP is required

SP

Service Provider. For use on facility cost objects that contain the costs of running a facility that provides support or service for the benefit of the projects of more than one PI.

Internal Order: OSP when establishing new internal order. WBS: SAP defaults to FC; when FC is not correct, DLC administrator must submit change request to OSP.

CR

Custodial Responsibility. Used for those cost objects where central units (Office of Budget & Financial Planning, Treasurer's Office, Controller's Office) have custody of revenues or expenses unrelated to the operations of their department, held for the benefit of the Institute as a whole.

Cost Centers and Internal Orders: requested by central units when establishing a new cost object. WBS: SAP defaults to FC; when FC is not correct, central unit administrator must submit change request to OSP.

Notes:

  1. SAP defaults all WBS elements to "FC". When "FC" is not correct, DLC administrator must email change request to OSP. For administrative core grants (costing sheet RESEB), OSP manually changes flag from "FC" to "CG".
  2. For Pool A and Pool C internal orders, if DLC administrator does not include Admin Flag in request to create new internal order, the Treasurer's Office assigns the flag if obvious; otherwise, Treasurer's Office checks with DLC.
  3. For expendable internal orders, if DLC administrator does not include Admin Flag in request to create new internal order, OSP assigns the flag if obvious; otherwise, OSP checks with DLC.
  4. For cost centers, if DLC administrator does not include Admin Flag in request to create new cost center, Budget Office assigns flag if obvious; otherwise, Budget Office checks with DLC.