If you do business with MIT, use the following guidelines when fulfilling orders.

Receive and acknowledge purchase order (PO)

MIT sends purchase orders to suppliers via email or through the Coupa Supplier Portal.

Wait to receive an official MIT PO before shipping goods or delivering services. An official MIT PO for goods will include shipping and billing instructions. You must obtain written permission from the Procurement team if you wish to make any substitutions for items specified in your PO.

Once you have received a purchase order, you can electronically Acknowledge the order directly from the PO to let your customers know you are working on it.

Make a delivery

Unless otherwise stated in your bid documents, your deliveries must be Free on Board (FOB) delivery point at your expense. You may include this expense as a part of the product cost or as a separate line item.

Make your deliveries to the MIT receiving room listed on your PO unless another location is specified in your contract documents.

Send an invoice

Once you have fulfilled your MIT order, send us your invoice through:

  • Supplier Network – As an MIT supplier, you have free access to the Coupa Supplier Network, a central online portal for receiving orders, submitting invoices, and tracking payment status. To sign up, see Join the Coupa Supplier Portal.
  • Email PO flip – MIT can set you up to receive email purchase orders, which you can easily flip into invoices and resend with just a few clicks.
  • Email attachment – If you are unable to use the Supplier Portal or email PO flip, send your invoice to invoices@mit.coupahost.com. Be sure to include the date and PO number on the body of your invoice.

Note that Massachusetts sales and use tax is not applicable. Payment will be delayed if your invoices or packages do not reference an MIT PO number. Invoice payment terms are Net 30 unless otherwise agreed by MIT.

The Details

Receive and acknowledge purchase order (PO)

MIT sends purchase orders to suppliers via email or through the Coupa Supplier Portal.

Wait to receive an official MIT PO before shipping goods or delivering services. An official MIT PO for goods will include shipping and billing instructions. You must obtain written permission from the Procurement team if you wish to make any substitutions for items specified in your PO.

Once you have received a purchase order, you can electronically Acknowledge the order directly from the PO to let your customers know you are working on it.

Make a delivery

Unless otherwise stated in your bid documents, your deliveries must be Free on Board (FOB) delivery point at your expense. You may include this expense as a part of the product cost or as a separate line item.

Make your deliveries to the MIT receiving room listed on your PO unless another location is specified in your contract documents.

Send an invoice

Once you have fulfilled your MIT order, send us your invoice through:

  • Supplier Network – As an MIT supplier, you have free access to the Coupa Supplier Network, a central online portal for receiving orders, submitting invoices, and tracking payment status. To sign up, see Join the Coupa Supplier Portal.
  • Email PO flip – MIT can set you up to receive email purchase orders, which you can easily flip into invoices and resend with just a few clicks.
  • Email attachment – If you are unable to use the Supplier Portal or email PO flip, send your invoice to invoices@mit.coupahost.com. Be sure to include the date and PO number on the body of your invoice.

Note that Massachusetts sales and use tax is not applicable. Payment will be delayed if your invoices or packages do not reference an MIT PO number. Invoice payment terms are Net 30 unless otherwise agreed by MIT.

Did You Know?

MIT is committed to providing an inclusive environment, and that commitment extends to small businesses and diversity suppliers.
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