G/L # G/L Name  Definition
Expenses      
  420050 Travel Expenses Transportation, lodging, and meal expenses on MIT business away from campus.
  420070 Travel-Foreign Expenses Transportation, lodging, and meal expenses on MIT business away from campus and outside of the U.S.
  420102 Animal Care All expenditures for animal care. Excludes the cost of animal purchases -- see G/L Account 420104.
  420104 Animal Purchases The cost of live animals purchased for laboratory use. Excludes the cost of animal care -- see G/L 420102.
  420106 Audio Visual Expense All audio visual expenses, including services provided by MIT's AV department or by outside vendors.
  420128 Chemicals Chemical purchases for laboratory or facilities use.
  420131 Prof Development/Training Expenditures for professional development, including conference fees, training classes (MIT or non-MIT), seminars.
  420140 Conference Expenses Fees paid for attendance by MIT employees at conferences held outside of MIT.  Do not use for expenses related to the cost of conferences offered by MIT (use Workshop/Seminar/Conference costs), or for professional development expenditures (use Professional Development).
  420160 Electrical Components Expenditures for electrical components for fabricated equipment or in other research or teaching applications.
  420166 Entertainment For costs of various forms of entertainment (for example, tickets to shows or sports events, meals, lodging, rentals, transportation, and gratuities). Also for indoor floral arrangements, regardless of the purpose of the function. An unallowable G/L account -- may not be charged to federally sponsored projects
  420198 Insurance Premiums Insurance costs, including the cost of insuring equipment in transit when not billed as part of the original invoice.
  420214 Laboratory Supplies Laboratory supplies, including glassware. Use 420128 for purchases of chemicals for laboratory use. 
  420220 Maint & Repairs & Reconditioning Expenditures to maintain MIT buildings and equipment of all types in proper operating condition or to restore equipment to proper operating condition. Not capitalized.
  420226 Materials and Services Used only for expenses that do not fall into any other category.
  420232 Mechanical Components Expenditures for mechanical components for fabricated equipment or in other research or teaching applications.
  420258 Office Supplies Office supplies such as file folders, paper clips, stationary. Can be used for office furnishings and equipment under $1,000.
  420262 Temporary Help Expenditures for temporary services for individuals not filling budgeted vacancies. 
  420274 Parking Expense-not MTDC Cost of parking passes purchased by MIT DLCs.
  420286 Facilities/Physical Plant Exp-not MTDC Used for corrections to system generated entries to 600600, 600601, 600602, and 600603, Facilities charges.
  420298 Professional Services/Consulting Auditing and other professional services. For legal fees, use 421316.
  420302 Promotional & Memorabilia Used for costs of promotional items and memorabilia. For event publicity, use 420306.
  420314 Record Project Overrun-not MTDC Used to transfer an over-run from a sponsored WBS element to the cost center or fund account which is providing the funding for the overrun.
  420318 Recreation Related Expenses Used for expenses relating to employee morale, such as holiday parties, flowers for sickness or bereavement, equipment or supplies for office sporting or picnic events, and similar items. Limited by MIT policy to $15 per employee per year from general funds. This is an unallowable G/L account -- may not be used on federally sponsored cost objects. 
  420319 Prizes & Awards-Other Used for prizes & awards. For prizes and awards subject to income tax, use 400800, "Prizes & Awards Compensation". This is an unallowable G/L.
  420321 Rewards & Recognition For costs of non-taxable rewards and recognition for support, research, and administrative staff.  Do not use for prizes and awards for faculty and students, use 420319.  For taxable rewards and recognition, use 400800.
  420338 Service Contracts Maintenance contracts on office, lab, scientific, and shop equipment.
  420344 Seminar/Workshop/Conference Costs Costs of seminars, workshops, and other special event programming offered by MIT. For the cost of conferences and seminars attended by MIT employees, use "Conference Expense", 420140.
  420392 Copying Expense Cost of copying.
  420720 Contract Services Purchased services (not including temporary services, professional services, legal services).
  420800 Books & Publications Purchases of books or publications.
  420890 Subscriptions Subscriptions for newspapers, magazines, or other periodicals.
  420920 Postage Mailing and Shipping Used for the costs of postage, mailing, and shipping. Can be for U.S. Mail or another carrier (UPS, DHL, etc).
  421000 Meetings - Food & Beverages Use for the purchase of all food and/or beverages associated with a meeting.  Not recoverable on federally sponsored projects unless allowed by the specific award.
  421010 Meetings - Materials & Supplies Use for materials and supplies purchased for meetings. Treated as recoverable on federal awards unless not allowed by the specific award.
  421200 Food Purchases of food for MIT activities and events (not including meetings -- for meetings, use 421000, "Meetings-Food & Beverage".)
  421205 Alcoholic Beverages Use for any purchase of alcoholic beverage to allow for proper exclusion from billings to federal and other sponsors who do not reimburse these expenditures.
  421305 Fees - Administrative Administrative fees -- generally an internal allocation.
  421572 Experimental Subjects Used for the cost of participants in research, when F&A charges are allowed on participant costs.
  421753 Non-IS Telephone & Network Charges Used for payments made directly to phone vendors, or for reimbursement of MIT staff who maintain a phone line at home for MIT purposes.
  421765 IS Telephone & Network One-Time Charges Charges for moves and installations of telephones are made on this G/L account. 
  421767 IS Telephone Monthly Charges For IS billings for monthly phone and pager usage.
  421768 IS Telephone Usage Charges For IS billings for phone usage (long distance, telephone credit cards, etc.).
  421769 IS Network Monthly Charges For IS monthly charges for network connections.
  421770 IS Network Usage Charges For IS network usage charges (including tether overtime).
  421772 IS Telephone Equipment Charges-not MTDC Used for major telephone equipment purchases, and for billing users for the amount allocated to fund these equipment purchases. Not part of the MTDC base.
  421773 IS Network Equipment-not MTDC Used for major network equipment purchases, and for billing users for the amount allocated to fund these equipment purchases. Not part of the MTDC base.
  421812 Deliverable End Items All equipment, electrical, electronic, and mechanical components, contractor-acquired and/or sponsor-furnished incorporated into a deliverable end item under the property terms of a contract agreement, required by the contract to be constructed and delivered by MIT.
  421818 Equip/Furniture-Major-not MTDC Capitalizable equipment and furnishings with an acquisition cost of $5,000 or more.
  421827 Equip/Furniture-Minor Equipment and furnishings between $1,000 and $4,999. Not capitalized.
  421833 Equipment Rental-not MTDC Costs of renting equipment for use in MIT research, instruction, or administrative work. 
  421900 Computer supplies & peripherals Use for computer supplies and computer equipment with costs less than $1,000.
  421925 Software Expenditures for purchased computer software including operating systems and applications (the original operating system purchased with a computer is part of the computer purchase.)
External Revenue      
  800303 Other Receipts-External Used for receipts from external sources that do not fall into any other category.
  800304 Fee Income-External Used for fees received from external sources that do not fall into any other category.
  800311 Expense Reimbursement-External Used for funds received from an external source (including students or employees) in reimbursement of costs incurred by MIT (including salaries, equipment, telephone use, etc.)
  801063 Conferences & Events Revenue-External Revenues from external sources in payment for conferences, workshops, and events held by MIT. If funds come from any MIT departments, please 801046 instead.
Internal Revenue      
  800411 Expense reimbursement-internal Used for funds received between MIT departments.
  801046 Internal Billings & Services Billings to distribute the costs of a central facility or service provider to users, based on utilization.
Transfers      
  800325 Transferred In Used with 800326 to transfer funds between cost objects. Debits and credits for 800325 and 800326 must be equal.
  800326 Transferred Out Used with 800325 to transfer funds between cost objects. Debits and credits for 800325 and 800326 must be equal.