Follow these procedures for booking lodging/accommodations to save time and reduce expenses.

Confirm location(s)

Before you book any lodging/accommodations, be sure to precisely identify the location(s) you will be visiting during your travel. This will help you to select the most convenient lodging options from MIT’s preferred hotels list.

Maximize savings

We strongly encourage you to use MIT’s preferred hotels and take advantage of negotiated fares and discounts. If you choose to use other lodgings/accommodations, you must maximize savings for the Institute.

Book through Concur or a preferred travel agency

Concur is MIT's online travel booking and expense reporting tool. Concur makes it easy to find the lowest available rates, track and report itineraries and expenses, and sign up for automatic travel alerts.You also can download travel apps to receive automatic itinerary alerts and view all your travel plans online.

If you want to work directly with the MIT preferred travel agency that is connected to MIT's Concur tool, call The Travel Collaborative (TTC) at 617-497-7400 for assistance. Call toll-free from North America, 1-844-445-3330; from all other locations, call 1-207-805-3340.

You can take advantage of their preferred rates in hotels around the world.

As an alternative to The Travel Collaborative, if you are traveling to Asia, you may consider OT&T Travel Management for discount hotel rates.

The Details

Confirm location(s)

Before you book any lodging/accommodations, be sure to precisely identify the location(s) you will be visiting during your travel. This will help you to select the most convenient lodging options from MIT’s preferred hotels list.

Maximize savings

We strongly encourage you to use MIT’s preferred hotels and take advantage of negotiated fares and discounts. If you choose to use other lodgings/accommodations, you must maximize savings for the Institute.

Book through Concur or a preferred travel agency

Concur is MIT's online travel booking and expense reporting tool. Concur makes it easy to find the lowest available rates, track and report itineraries and expenses, and sign up for automatic travel alerts.You also can download travel apps to receive automatic itinerary alerts and view all your travel plans online.

If you want to work directly with the MIT preferred travel agency that is connected to MIT's Concur tool, call The Travel Collaborative (TTC) at 617-497-7400 for assistance. Call toll-free from North America, 1-844-445-3330; from all other locations, call 1-207-805-3340.

You can take advantage of their preferred rates in hotels around the world.

As an alternative to The Travel Collaborative, if you are traveling to Asia, you may consider OT&T Travel Management for discount hotel rates.

Did You Know?

Expenses not directly related to the business purpose of your travel—fitness club fees and movie rentals, for example—will not be reimbursed by MIT.
The MIT Travel Card streamlines your business travel and helps you keep track of expenses.
MIT offers mobile travel-related tools and applications, such as TripLink and the Concur mobile app in the App Center of Concur.
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