Here are the steps you should take when approving time sheets for hourly staff within your DLC.

Confirm approval authority

To review and approve or edit an hourly time sheet for support and service staff or students in your DLC, you must have authority as an approver, distribution reviewer, or time sheet administrator. When you log in to Atlas and click on “Time and Vacation Approval” in the full catalog, you’ll see an option to “Approve/Distribute Time Sheets.” The Atlas time sheet display will gray-out any positions for which you don’t have approval authority.

Review line items

The line items for which you have authority will automatically display an approval checkmark. If a line item is incorrect or requires clarification, you must remove the checkmark by clicking on it. As an authorized approver, you also can add, delete, or modify line items for hours or position(s) by following the instructions in Atlas.

Complete approval

When you finish reviewing line items, you can approve the time sheet by clicking the “Save” button. The time sheet is now approved and automatically moved into the payroll production cycle.

See the Monthly Payroll Closing Schedule for weekly time sheet cut-off times and dates.

 

Review multiple time sheets

If you need to approve more than one time sheet, use the navigation buttons in Atlas to move to the next or previous time sheet or to see an overview of all the time sheets for which you have approval authority. Clicking on “Home” will end your session.

The Details

Confirm approval authority

To review and approve or edit an hourly time sheet for support and service staff or students in your DLC, you must have authority as an approver, distribution reviewer, or time sheet administrator. When you log in to Atlas and click on “Time and Vacation Approval” in the full catalog, you’ll see an option to “Approve/Distribute Time Sheets.” The Atlas time sheet display will gray-out any positions for which you don’t have approval authority.

Review line items

The line items for which you have authority will automatically display an approval checkmark. If a line item is incorrect or requires clarification, you must remove the checkmark by clicking on it. As an authorized approver, you also can add, delete, or modify line items for hours or position(s) by following the instructions in Atlas.

Complete approval

When you finish reviewing line items, you can approve the time sheet by clicking the “Save” button. The time sheet is now approved and automatically moved into the payroll production cycle.

See the Monthly Payroll Closing Schedule for weekly time sheet cut-off times and dates.

 

Review multiple time sheets

If you need to approve more than one time sheet, use the navigation buttons in Atlas to move to the next or previous time sheet or to see an overview of all the time sheets for which you have approval authority. Clicking on “Home” will end your session.

Did You Know?

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