0.00 Introduction

Please note: Effective December 26, 2014, new federal grants and funding amendments to existing federal grants are subject to 2 CFR Part 200 (“Uniform Guidance”). To assist with transitioning, the Office of Management and Budget has granted an extension to July 1, 2017 for implementation of Uniform Guidance procurement requirements. Therefore, between now and June 30, 2017, MIT’s current procurement policy will remain in effect.

Buying + Paying Teams

There are four Business Units within the Office of the Vice President for Finance (VPF) who are charged with supporting the MIT community’s needs for buying and paying. These teams work together to ensure compliance with the Institute’s purchasing policies.  

The VPF Strategic Sourcing team proactively addresses MIT’s complex purchasing needs, by finding and sourcing the most appropriate suppliers of goods and services. They work closely with the VPF Contracts team, which advises, reviews, drafts, negotiates and executes commercial agreements for the procurement of goods and services at the Institute. These two teams are engaged in activities that typically occur at the beginning of the buying process.

The Strategic Sourcing and Contracts teams work closely with the VPF Procurement Operations team, which helps the MIT community buy the goods and services it needs to conduct the Institute’s business and serves as the community’s partner in the actual purchasing process. The VPF Accounts Payable team processes invoices and ensures timely and accurate payments to suppliers.

For the purposes of presenting the Buying and Paying policies, the Strategic Sourcing, Contracts, and Procurement Operations teams are collectively referred to as “purchasing teams.”

For step-by-step instructions for specific activities, review the Buying and Paying tasks on the VPF website.